How to choose the right licencing plan

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Posted on by Mendumel

There is a company which has around 300 employees, 50 of them are expected to work with Dynamics 365 Business Central. They required on-premises installation.

Which is the cheapest possible option for the licences (lifelong)? Is it necessary to purchase 50 essentials, which would cost the company 50*2000$ =100.000$ (while their budget is only 30.000$) or there is some other option or plan?

Thank you in advance!

Mel

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JAngle 159 on at

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Are all 50 expected to input transactions? Team member license is a cheaper license type with lesser functionality. You can read data, input sales or purchase quotes and do approvals.

If you need to use devices like barcode scanners that is a cheaper license too. For example a warehouse user only uses the system via a scanner.

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Mendumel 5 on at

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Thnx for your answer! Let me repeat if I got it right.. so, if lets say we have 1 Main Responsible for Sales, 1 for Purchases, 1 for Finances that would be 3 Essentials (just as NAV 3 concurrent users)? And all others can be on Team licence and/or the barcode scanner licence (which licence is this one?!)

But in NAV we were having many salespeople posting the sales invoices actually... hmmm I'm still confused of how should we reengineer the processes so that less money is spent on the licenses?????

Maybe the above mentioned role-centralization might be an idea?? For example, all salespersons will create the orders and send it for approval and posting to the Main Responsible Salesperson?

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JAngle 159 on at

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barcode scanners is device license. Speak to your Microsoft partner about these.

For sales people posting invoices one thing to try out would be having a workflow for them to approve invoices. Upon approval the workflow can be tweaked (config) to then post the invoice. Can't say for 100% that it will be allowed but it is worth trying out.

Your last idea certainly goes along with the sort of process you will need. Principal difference being the sales people creating quotes. The quotes could be approved or reviewed and then a full user creates an order. Could be that you have a modification done to run a routine to convert quotes to orders based on some filtering conditions. This can run on the job queue and the job queue can be controlled by a full user license.

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