web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / How to choose the righ...
Small and medium business | Business Central, N...
Answered

How to choose the right licencing plan

(0) ShareShare
ReportReport
Posted on by Mendumel 5

There is a company which has around 300 employees, 50 of them are expected to work with Dynamics 365 Business Central. They required on-premises installation.

Which is the cheapest possible option for the licences (lifelong)? Is it necessary to purchase 50 essentials, which would cost the company 50*2000$ =100.000$ (while their budget is only 30.000$) or there is some other option or plan?

Thank you in advance!

Mel

I have the same question (0)
  • Suggested answer
    JAngle Profile Picture
    JAngle 133 on at

    Are all 50 expected to input transactions? Team member license is a cheaper license type with lesser functionality. You can read data, input sales or purchase quotes and do approvals.

    If you need to use devices like barcode scanners that is a cheaper license too. For example a warehouse user only uses the system via a scanner.

  • Mendumel Profile Picture
    Mendumel 5 on at

    Thnx for your answer! Let me repeat if I got it right.. so, if lets say we have 1 Main Responsible for Sales, 1 for Purchases, 1 for Finances that would be 3 Essentials (just as NAV 3 concurrent users)? And all others can be on Team licence and/or the barcode scanner licence (which licence is this one?!)

    But in NAV we were having many salespeople posting the sales invoices actually... hmmm I'm still confused of how should we reengineer the processes so that less money is spent on the licenses?????

    Maybe the above mentioned role-centralization might be an idea?? For example, all salespersons will create the orders and send it for approval and posting to the Main Responsible Salesperson?

  • Suggested answer
    JAngle Profile Picture
    JAngle 133 on at

    barcode scanners is device license. Speak to your Microsoft partner about these.

    For sales people posting invoices one thing to try out would be having a workflow for them to approve invoices. Upon approval the workflow can be tweaked (config) to then post the invoice. Can't say for 100% that it will be allowed but it is worth trying out.

    Your last idea certainly goes along with the sort of process you will need. Principal difference being the sales people creating quotes. The quotes could be approved or reviewed and then a full user creates an order. Could be that you have a modification done to run a routine to convert quotes to orders based on some filtering conditions. This can run on the job queue and the job queue can be controlled by a full user license.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Congratulations to the November Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 2,135

#2
YUN ZHU Profile Picture

YUN ZHU 733 Super User 2025 Season 2

#3
Sumit Singh Profile Picture

Sumit Singh 612

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans