Skip to main content

Notifications

Microsoft Dynamics GP (Archived)

PO Encumbrance Enabled

Posted on by 1,135

Running GP 2015 latest hot fix.

I have enabled Encumbrance Management in Purchasing and have pointed it to a Dimension (FUND) in Analytical Accounting and have accounts associated with the various funds.  I have budgeted to the FUND level and have 7 distinct funds setup for testing.  I am able to enter a PO, choose one of the available funds, run the validation, also can do a MASS Encumber function, and I can see the PO as encumbered.

I cannot see any actual to budget data in the Analytical Accounting area and cannot generate any PO or Inquire from Analytical Accounting and see the PO values.

What step/s have I missed?

Thanks,

David Callery

*This post is locked for comments

  • Suggested answer
    Redbeard Profile Picture
    Redbeard 12,931 on at
    RE: PO Encumbrance Enabled

    David,

    Have you referred to the Not-for-Profit manual for Dynamics GP?

    http://download.microsoft.com/download/1/E/3/1E33B5AE-F48E-4257-A0B5-DD6B8863B891/NotForProfitAccounting.pdf

    There are several Prerequisites for configuring various budget options:

    Prerequisites for using General Ledger budgets To use General Ledger budgets with Encumbrance Management, you must set up budgets in General Ledger for each period of each open year.

    Prerequisites for using Analytical Accounting budgets To use Analytical Accounting budgets with Encumbrance Management, you must complete the following steps to cover each period of each open year with a budget.

    • Create one or more budget trees.

    • Set up dimension codes and assign a dimension code tree to a budget tree.

    • Create a budget and assign a budget tree to that budget (you can assign the same budget tree to multiple budgets).

    Prerequisites for using Grant budgets Grant Budgets are actually Analytical Accounting budgets that are linked to a grant. The steps for using Grant budgets for Encumbrance Management are similar to the steps for using Analytical Accounting budgets, with the following exception. You must use Grant Management to associate a grant with a dimension code in an Analytical Accounting budget. After you save your changes in the Encumbrance Setup window, all existing purchase order line items are evaluated. An encumbrance amount is created using the required date on the purchase order line item, and receipts posted against that purchase order line item will have a liquidation that’s created using the posting date of the receipt. 

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

November Spotlight Star - Khushbu Rajvi

Congratulations to a top community star!

Forum Structure Changes Complete!

🔔 Be sure to subscribe to the new forums you are interested in to stay up to date! 🔔

Dynamics 365 Community Platform update – Oct 28

Welcome to the next edition of the Community Platform Update. This is a status …

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 291,134 Super User 2024 Season 2

#2
Martin Dráb Profile Picture

Martin Dráb 229,928 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans