Dynamics Community Forum Thread Details

PO Encumbrance Enabled

Running GP 2015 latest hot fix.

I have enabled Encumbrance Management in Purchasing and have pointed it to a Dimension (FUND) in Analytical Accounting and have accounts associated with the various funds. I have budgeted to the FUND level and have 7 distinct funds setup for testing. I am able to enter a PO, choose one of the available funds, run the validation, also can do a MASS Encumber function, and I can see the PO as encumbered.

I cannot see any actual to budget data in the Analytical Accounting area and cannot generate any PO or Inquire from Analytical Accounting and see the PO values.

What step/s have I missed?

Thanks,

David Callery

David,

Have you referred to the Not-for-Profit manual for Dynamics GP?

http://download.microsoft.com/download/1/E/3/1E33B5AE-F48E-4257-A0B5-DD6B8863B891/NotForProfitAccounting.pdf

There are several Prerequisites for configuring various budget options:

Prerequisites for using General Ledger budgets To use General Ledger budgets with Encumbrance Management, you must set up budgets in General Ledger for each period of each open year.

Prerequisites for using Analytical Accounting budgets To use Analytical Accounting budgets with Encumbrance Management, you must complete the following steps to cover each period of each open year with a budget.

• Create one or more budget trees.

• Set up dimension codes and assign a dimension code tree to a budget tree.

• Create a budget and assign a budget tree to that budget (you can assign the same budget tree to multiple budgets).

Prerequisites for using Grant budgets Grant Budgets are actually Analytical Accounting budgets that are linked to a grant. The steps for using Grant budgets for Encumbrance Management are similar to the steps for using Analytical Accounting budgets, with the following exception. You must use Grant Management to associate a grant with a dimension code in an Analytical Accounting budget. After you save your changes in the Encumbrance Setup window, all existing purchase order line items are evaluated. An encumbrance amount is created using the required date on the purchase order line item, and receipts posted against that purchase order line item will have a liquidation that’s created using the posting date of the receipt.

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