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Microsoft Dynamics CRM (Archived)

How to migrate data from a deleted user account.

Posted on by Microsoft Employee

A CRM user had to have their account removed from Active Directory and then re-created.

The user can not access the old account's CRM data with his new account .

Can this data be migrated to his new account once created on CRM?

*This post is locked for comments

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to migrate data from a deleted user account.

    Many thanks Kishor.

    This has worked OK

    Kind regards

    Michael

  • Verified answer
    Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to migrate data from a deleted user account.

    Many thanks Karunakaran - worked OK.

    Regards

    Michael

  • Verified answer
    Kishor Kumar Profile Picture
    Kishor Kumar 3,702 on at
    RE: How to migrate data from a deleted user account.

    Hi Michael,

    1. Select the all the  Records of the old user as shown below,

    5153.Image-2.png

    2. Select the Assign in the Ribbon as shown below,

    5153.Image-2.png

    3. Select the new user from lookup and click assign button.

    7220.Image-4.png

    All the records of the old user will be assigned to new user.

  • Karuna Karan Profile Picture
    Karuna Karan 1,210 on at
    RE: How to migrate data from a deleted user account.

    Just go to the Old User record and reassign all his records to the new User.

    See below.

    3441.Untitled.png

    Regards

    KK

  • Suggested answer
    Rutul Chauhan Profile Picture
    Rutul Chauhan 2 on at
    RE: How to migrate data from a deleted user account.

    Hi Michael,

     

    First you have to query records in advance find

    e.g. For the account records, query data with the old user as shown in below screen

    2768.555.png

    After clicking on result you may find records with old user owner.

    Select all records and click on "Assign Account: button on ribbon.

    Select new user and click ok. Let the process get finished. All account will be assigned to new owner(User)

    You have to do it for different entity.

     

    Regards,

    Rutul

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to migrate data from a deleted user account.

    Hi Kishor,

    Thanks for the quick response.

    Unfortunately my experience of CRM is very limited.

    Would you be able to explain the steps required to reassign the data?

    I have been set up as an administrator and I have looked at exporting and then re-importing the data but all I have achieved is creating a schedule.

    Apologies for my lack of knowledge.

    Thanks and kind regrads,

    Michael

  • Suggested answer
    Kishor Kumar Profile Picture
    Kishor Kumar 3,702 on at
    RE: How to migrate data from a deleted user account.

    Hi Michael,

    If you have an administrator role then you can assign all the old records of the user to the new user. That's simple

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