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Customer experience | Sales, Customer Insights,...
Suggested Answer

Approving Queue Mailboxes and sending emails to the entire team

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Posted on by 240

Hello, 

I have done some research here and found some useful threads for sending emails to queues. Here is my scenario:

I have a custom entity where the client requires that every stage of the BPF be owned by a different team. So I have the teams created, and set up workflows to assign the record to that particular team depending on which stage it is it. That part works good. However, once a team is made the owner of a stage, a notification should be sent out that the record is now assigned to them, and that they need to complete their part. The team is dynamic and would keep changing, so I cannot hard-code the recipients in the email workflow.

The first step that I have understood is to enable mailboxes for that 'X queue' (Which is created automatically when a Team X is created). Question is that if I test and enable the mailbox for that Queue X, would that impact the individual mailboxes of the members in the team? (Which are already approved and enabled)

What other steps should be completed before I can send the email with a workflow?

Thank you

I have the same question (0)
  • Suggested answer
    SS-01100907-0 Profile Picture
    Microsoft Employee on at

    Hi,

    Queue mailbox should not impact the queue member's individual mailbox. as per your scenario I believe using shared mailbox will be the better approach.

  • Aneeqa Pervaiz Profile Picture
    240 on at

    Hey Soumen,

    Thanks for the reply!

    1) However, won’t using a shared mailbox just allow members to see the email WHEN they log into that shared account?

    2) Or would the members added to the shared mailbox get emails on their personal email addresses whenever a shared email is added?

    Point to note is that the email notification only needs to be sent to remind the members, they will not be replying back to it.

    So can you let me know if second point is what would actually happen?

    Thanks

  • Suggested answer
    SS-01100907-0 Profile Picture
    Microsoft Employee on at

    Details on shared mailbox and members

    docs.microsoft.com/.../create-a-shared-mailbox

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