[How to] Cancel Vendor Registered Invoice without posting Invoice approval Journal

Dear Dynamics 365 Lovers,

In this blog, we shall go through the way to cancel already registered vendor invoice, which are not yet posted in invoice approval journal.

Let’s explore

Below is an example of invoice, which is registered by using Invoice Register Journal

So after registering, the booking is as follows

AP Ledger journal Suspense account Dr

Sales Tax account Dr

AP vendor balance suspense account CR

However, later it was found out, the invoice was booked with some incorrect details, such as amount, tax code etc.

Now, user does not want to post this in approval journal, rather want to delete, cancel the same invoice

How to do that?

Go to Invoice approval (Accounts Payable-> Invoices-> Invoice approval)

Create new and click in “Find Vouchers” from the header

And select the registered voucher which needs to be cancelled-> Select and click ok

Now, its time to act and cancel it, it’s the main part

From header, select Function and click on “Cancel”

Post now

It is cancelled by system

Now we can check the same voucher from vendor transactions.

We can see the accounting entry is now reversed by opposite transactions

AP vendor balance suspense account DR

AP Ledger journal Suspense account CR

Sales Tax account CR

The activity is done, this is for now, I hope this will be useful for you and your partner company, customer, clients. 

 Stay tuned for more articles.