Encumbrance vs PO Commitments

Two modules often confused are the Encumbrance and PO Commitments modules. They do have some similarities, but also have clear differences.

The basic differences are:

1. Encumbrance tracks history in Great Plains while PO Commitments does not.


2. Encumbrance doesn’t integrate with Requisition Management only PO Commitments. You can still use Encumbrance instead of Commitments, but you can’t track against a budget within Business Portal Requisition Management until you create a PO in Great Plains.


3. Encumbrance requires all budgets to be entered for all open fiscal years but PO Commitment's budgets can be entered for any years you want to.

Their similarities:

1. They are initiated in the Purchase Order Entry window.


2. Budgets are for Purchase Orders only.


3. Can do multiple purchases simultaneously (mass).


4. Inquiries on current view.


5. No MC functionality.


6. Maintenance available.

Hope this helps shed some light.

Until next post!

MG.-
Mariano Gomez, MVP
Maximum Global Business, LLC
http://www.maximumglobalbusiness.com/