Microsoft Dynamics GP October 2019 Release New Feature: Employment History Reason for Change!!

With this release of Microsoft Dynamics GP, users can record a reason for change via the 'Reason' field in the Employee Maintenance window when certain fields are modified for an employee record in Payroll and/or Human Resources. These changes can be viewed after the fact in the Employee History Inquiry window.

Microsoft Dynamics GP has always required users to specify a reason for change when the 'Date Inactivated Field' is modified in the Employee Maintenance window.

In prior versions of GP, the 'Date Inactivated' field was the only field in the Employee Maintenance window for which the "Reason" field was editable in the Employee Maintenance window.

In addition to the 'Date Inactivated' field, the following fields now allow users to specify a reason for change in the Employee Maintenance window:

• Last Day Worked
• Hire Date
• Adjusted Hire Date

In prior versions of Microsoft Dynamics GP, the "Reason" field was grayed out and not editable when the Last Day Worked, Hire Date, or Adjusted Hire Date were changed.

Microsoft Dynamics GP does not require users specify a reason for change when the Last Day Worked, Hire Date, and/or the Adjusted Hire Date fields are changed. Rather the "Reason" field simply becomes editable when one of those fields are modified.

New functionality was added to the 'Reason' field in the Employee Maintenance window to accommodate this new feature. The 'Reason' field is now editable when a user changes the Last Day Worked, Adjusted Hire Date, and/or the Hire Date field. To open the Employee Maintenance window:

Functionality associated with the 'HR Status' field was added to accommodate this new feature. The 'Reason' field in the Employee Maintenance window is now editable when a user changes the Last Day Worked, Adjusted Hire Date, and/or the Hire Date field in the Employee Maintenance window as a result of changing the 'HR Status' field in the Employee Human Resources Maintenance window. To open the Employee Human Resources Maintenance window:

The 'Reason for Change' and 'Record Level Note' fields have been added to the Employment History Inquiry window to accommodate this new feature. To open the Employment History Inquiry window: On the Microsoft Dynamics GP menu, highlight Inquiry, point to Payroll, select Employee, and click on GoTo Employment History:

When a user saves the 'Reason' field in the Employee Maintenance window, that information will be viewable in the 'Reason For Change' field underneath the 'Change' field in the Employment History Inquiry window. Additionally, if a user wants to add further notes about the change, he/she can do so by highlighting the appropriate record in the Employment History Inquiry window, and then by clicking on the 'Note' icon to add/save a note appropriately.

The 'Reason_for_Change' and 'NOTEINDEX' fields were added to the UPR30700 table to accommodate this new functionality:

The notes associated with the NOTEINDEX fields in the UPR30700 table are stored in the SY03900 table:

For more documentation on our new features please check out our Microsoft Dynamics GP New Feature Blog Series! 

Andrea Melroe| Sr. Technical Advisor | Microsoft Dynamics GP