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Navigating the Challenges of Undo Finished Production Orders in Business Central

Jun Wang Profile Picture Jun Wang 4,078 Super User
Navigating the Challenges of Undo Finished Production Orders in Business Central

In the intricate dance of process manufacturing, precise coordination between co-manufacturers and the parent company is crucial. However, what happens when this choreography is off? Many companies face recurring dilemmas with subcontracted purchase orders linked to Released Production Orders (RPOs), where co-manufacturers report inaccurate consumption or output data, often discovered weeks after a manufacturing run has concluded. This delayed revelation can leave RPOs open long after completion, causing discrepancies in costing and financial reporting that ripple through the supply chain.
The typical protocol has been to keep RPOs open until all inventory has been accounted for and picked up, which sometimes occurs months later. This delay can skew cost calculations and financial reports, leading to significant reconciliation challenges. The burning question for many is: once a Released Production Order is finalized and transferred to the Finished Production Order table, can it be reopened to update production and consumption figures?

Out-of-the-box, Microsoft Dynamics 365 Business Central does not offer a straightforward method to undo a finished production order. The system is designed with the assumption that once an order is finished, the related postings are accurate and final. This necessitates a high degree of precision and care before changing an order's status to finished. While some have ventured into custom extensions for NAV to reverse finished production orders, this is not a standard feature and would require bespoke development.

 Alternative Solutions
Since reversing a finished production order is not a native feature, businesses must look for alternative methods to rectify discrepancies. Here are some recommended approaches:
1. Item Journal Adjustments: Utilize the item journal to make adjustments and align your inventory with actual figures. This allows for corrections in inventory levels post-factum.
2. Manual Reversal of Posted Capacities: If necessary, manually reverse posted capacities to reflect actual production details. This step requires a meticulous approach to ensure all related entries are accurately adjusted.
3. Item Revaluation Journal: Employ the item revaluation journal to adjust the value of the finished products. Business Central enables users to revalue items on a per-item ledger entry basis, which can be particularly useful in addressing valuation inconsistencies after production completion.

 Proactive Measures and Best Practices

While the aforementioned strategies provide a reactionary solution to inventory and reporting issues, the ultimate goal should be to minimize these occurrences. Improving communication with co-manufacturers is essential to ensure more accurate reporting. Implementing more frequent checkpoints during the manufacturing process can also help catch discrepancies earlier.
In the complex world of manufacturing, where many processes are outsourced, maintaining control over inventory and production accuracy is a challenge. While Business Central does not currently allow for the reopening of finished production orders, there are strategies you can employ to adjust your inventory and financial reports to reflect reality. As companies work towards enhancing communication and reporting mechanisms with their co-manufacturers, these interim solutions will ensure financial integrity and operational continuity. Remember, in manufacturing as in dance, the beauty of the performance lies in the precision of each step.