Guide to Microsoft Power Apps, Power Automate and Power Virtual Agents May 2020 Licensing
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Guide to Microsoft Power Apps, Power Automate and Power Virtual Agents May 2020 Licensing
The May 2020 Microsoft licensing guide featured in this blog post will explain different Power Platform applications like Microsoft Power BI, Power Apps, Power Automate
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- June 17, 2020
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The May 2020 Microsoft licensing guide featured in this blog post will explain different Power Platform applications like Microsoft Power BI, Power Apps, Power Automate (formerly known as Microsoft Flow) and Power Virtual Agents. If interested in learning more about the general Microsoft Dynamics 365 licensing structure take a look at “Guide to Microsoft Dynamics 365 Licensing & Pricing”.
To summary- every subscription has its own levels which will be discussed in this blog to provide a deeper understanding on what you can expect to get out of each license subscription.
The pricing featured towards the end of this post reflect the May 2020 Microsoft Power Platform licensing guide pricing, which is the latest version. However, Microsoft reserves the right to review or update the licensing guide at any time without notice.
In this post I will discuss the following topics:
- What is the Microsoft Power Platform
- How to purchase Power Platform products
- How Power Platform product licenses differ from one another
- How Power Platform products are licensed
- Power Platform Product pricing
For help or guidance on choosing the right Microsoft program please consult your Microsoft account team or your Microsoft Certified Partner. This guide does not replace any of the legal documentation covering the user rights.
What Is the Microsoft Power Platform?
The Microsoft Power Platform is a subset of technologies that can be connected to other Microsoft Products including Office 365, Dynamics 365, Azure, and hundreds of other apps.
The Power Platform is a low code platform that business users can operate. You don’t need an experienced developer to build your next application.
What Is Power BI?
Microsoft’s business intelligent tool Power BI is a comprehensive data analytic tool, that allows you to get real time data in seconds. Quality insights gives you the ability and power to make faster informed decisions. Microsoft’s Power BI tool is fully integrated with your Dynamics AX- or Dynamics 365 application. Learn more on our Power Bi product page.
What Is Microsoft Power Apps?
Power Apps is a low code tool for creating web and mobile applications without having to write any code. With Power Apps you can quickly turn your ideas into application that will make any challenges easy to overcome. Your team can get started quickly using pre-built templates, drag-and-drop easily, and publish roll out changes with simplicity in a no-code environment.
What Is Microsoft Power Automate?
Power Automate, automates repetitive and paper wasting tasks by using Robotic and digital process automation technologies. With Power Automate your business will instantly be more efficient giving your employees the opportunity to focus on more analytical tasks.
What Is Microsoft Power Virtual Agents?
Power Virtual Agents is the newest technology to the Power Platform. It allows you to build a customer facing or internal chatbot without code, hosted VM’s or any infrastructure management needs. You can integrate Power Virtual Agents into existing Microsoft systems and aligned with the Power Automate functionalities and gives you access to the 250+ connectors. If you have built flows in Power Automate, you can use these flows in your Chatbot.
What Is Microsoft's Common Data Service?
Microsoft’s Common Data Service makes it easier to connect and bring data together, allowing you to create apps using a common data source. Common Data Service, or better known as CDS, has a set of over 200 business entities that you use to store data. An entity is a set of records used to store data, similar to how a table stores data within a database. If customized entities are needed, you have the availability to create your own using Power Query or through manual creation.
What Are Data Connectors?
A Data connector in Microsoft terminology is a proxy around an API. The data connector allows the different Microsoft services such as Power Automate, Power Apps, Power BI, Power Virtual Agents and Azure Logic Apps to communicate together.
The data connectors are used to link your accounts and take advantage of many pre-built actions and triggers that help you build apps and workflows on the spot. You can connect your different applications such as Dynamics AX, Office 365, Oracle, SharePoint, Power BI, Box, Azure Blob, Dropbox and many others. For a full list of connectors, please see Microsoft’s current documentation.
What Is the AI Builder?
The AI Builder is also a newest Power Platform technology, build for business process performance improvement. The AI Builder is a no-code technology that automates responses/tasks and predicts outcomes for your business.. With the AI builder your business will run smoothly and efficiently with just a couple of clicks. Click on the following link to learn more about the AI builder .
Purchasing Power Platform Licenses
In my previous blog “Microsoft 365 licensing and agreement overview” you can learn more about the different ways you can purchase Microsoft Power Apps, Power Automate, Power BI and Power Virtual Agents. The 3 most common ways to purchase your Microsoft licenses is through:
- Microsoft Volume agreements also called EA agreements
- Direct or Indirect Cloud solution Provider (CSP) agreement
- Directly through the web also called “Web Direct” or MOSP
Before making any decisions around your Microsoft licenses I highly recommend that you have a conversation with a Microsoft Partner like Avantiico. They can provide a licensing and agreement review to make sure you have what you need, are compliant and that you have the right mix of Microsoft subscriptions to support your business.
How Are Power Platform Products Licensed?
Power Apps, Power Automate and Power Virtual Agents service can only be accessed if you have a Power Apps, Power Automate or Power Virtual Agents license.
Understanding Multiplexing
To understand the differences between Microsoft licenses Power Platform products/applications, you would need to understand the concept of multiplexing, to ensure that you have the correct licenses.
To paraphrase the May 2020 Power Platform licensing guide, “Multiplexing refers to the use of hardware or software that a customer uses to pool connections, reroute information, or reduce the number of users that directly access or use the Power Apps, Power Automate and Power Virtual Agents services. Multiplexing does NOT reduce the number of SLs of any type required to access the Power Apps, Power Automate and Power Virtual Agents apps. Any user or device that accesses the Power Apps, Power Automate and Power Virtual Agents app —whether directly or indirectly—must be properly licensed.”
There is a set of different users referred to as “Internal users” that works in the application and “external users” that work primarily in, for example, Reporting, or who only need Read Only Access to reports/data, through a device.
For you to access and take advantage of the functionalities within Microsoft Power BI, Microsoft Power Automate, Microsoft Power Apps, or Virtual Agents you’ll need a subscription matching your needs. It can be challenging to figure out what exact Microsoft Power Platform licenses your different users need, so I recommend that you get a free consultation by one of Avantiico’s licensing experts before you sign up for a free trial or purchase a number of licenses.
Users that enter data into Power Apps, Power BI, Power Automate and Power Virtual Agents or view data/reports generated by other “Internal users would also need subscriptions/licenses covering their individual need. Those licenses are much more financially accessible (see below graphics).
Accessing Power Automate, Power Virtual Agents or Power Apps through a portal (see “Learn how to deploy a modern power portal”) or via an API requires a license regardless of if you are an internal or external user accessing.
Note: Before buying, check if you are licensed through your Dynamics 365 or Microsoft 365 (formerly Office 365) Subscriptions.
June 2020 Power BI Pricing
The prices below are taken from the June 2020 Microsoft Power BI pricing page. These prices are for two different Power Bi subscriptions: Power BI Pro and Power Bi Premium.
From experience working with several different enterprise customers, both privately owned and public traded companies, Power Bi Pro licenses which are $9,99 a month/per user satisfies their needs
If you have a more complex need for deep analytics including handling big data, you should consider purchasing the Power BI Premium license. The monthly price is $4,995.00 and a yearly subscription is required. It is a higher price, but it also licensed by a dedicated cloud compute.
June 2020 Power BI Pricing
If you do not choose to contact Avantiico’s Microsoft licensing Experts, I recommend that at minimum, you read below Power Bi Pro and Power BI Premium comparison list before deciding on a subscription.
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