Statutory Reporting in Russia: types of documents and submission dates

Legal entities, working in Russia, are obliged to keep accounting and tax records and submit statutory reports on a regular basis. In this short blogpost you will learn what are the main reports and when to submit them.

There is a variety of taxes that might be obligatory for calculation and payments to the governmental bodies:

1. Federal Taxes:
   • VAT
   • Excises
   • Personal Income Tax
   • Profit Tax
   • Mining Tax
   • Ecological Tax
   • Water Tax
2. Regional Taxes:
   
   • Property Tax
   • Gambling Tax
   • Transport Tax
3. Local Taxes:
   
   • Land Tax
   • Individual Property Tax

The statutory reporting for legal entities can be divided into several categories by the types of authorities. These are obligatory ones for most common type of legal entity, a limited liability company, that is using "normal" taxation regime.

1. Tax office: main authority for submitting reports, both tax and accounting; as I wrote earlier, it is interested mainly in tax reports rather than accounting ones.
   • Accounting reports
     • Quarterly reports
       
       • Balance Sheet (for 3, 6 and 9 months cumulatively) - within 30 days after quarter end
       • Profit and Loss Statement (for 3, 6 and 9 months cumulatively) - within 30 days after quarter end
     • Annual reports
       • Balance Sheet (for 12 months) - within 90 days after year end
       • Profit and Loss Statement (for 12 months) - within 90 days after year end
       • Cash Flow Movement (for 12 months) - within 90 days after year end
       • Capital Movement (for 12 months) - within 90 days after year end
       • Explanation note for Balance Sheet items (for 12 months) - within 90 days after year end
   • Tax Reports
     • Quarterly reports
       • VAT declaration (for 1st, 2nd, 3rd and 4th quarter independently), includes the declaration itself, and VAT Book of Sales and VAT Book of Purchases - till 25th of the month, following the quarter
       • Property tax declaration (for 3, 6 and 9 months cumulatively) - till 28th of the month, following the quarter
       • Profit tax declaration (for 3, 6 and 9 months cumulatively) - till 28th of the month, following the quarter
     • Annual reports
       • Property tax declaration (for 12 months) - till 28th of the month, following the year end
       • Profit tax declaration (for 12 months) - till 28th of the month, following the quarter
       • Personal Income Tax, paid by company on behalf of employees (for 12 months) - soon it will be reported quarterly - within 90 days after the year end
2. Pension Fund
   • Quarterly reports
     • Pension Payments reports (for 3, 6 and 9 months cumulatively) - till 28th of the month, following the quarter
   • Annual reports
     
     • Pension Payments report (for 12 months cumulatively) - within 90 days after the year end
3. Social Security
   • Quarterly reports
     
     • Social Security Payments reports (for 3, 6 and 9 months cumulatively) - till 15th of the month, following the quarter
   • Annual reports
     
     • Social Security Payments reports (for 12 months cumulatively) - till 15th of the month, following the year end

4. Statistics Service - a huge variety of constantly changing reports; now are more and more strictly demanded, with fines applied if not submitted. Please refer to the list of reports, related to company's activity:
   
   • Monthly reports
   • Quarterly reports
   • Annual reports

Summary:

A standard company should prepare the following basic reports on quarterly basis:

1. Accounting reports:
   • Balance Sheet
   • Profit & Loss Statement
2. Tax reports:
   
   • VAT declaration
   • Profit tax declaration
   • Property tax declaration
3. Pension Fund report
4. Social Security report

3 and 4 are normally produced from the Payroll system (which in most cases is not Microsoft Dynamics, but local one). 1 and 2 are normally produced from ERP system. Statistics report in most cases are prepared manually, especially if they are annual ones; it does not make sense to develop a complicated report if only once per year client would need few hours to fill it manually.