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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / How we can manage for ...
Small and medium business | Business Central, N...
Suggested Answer

How we can manage for Storage Space due to Attachments space .

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Posted on by Karan Rajput
Hii there , as per client has question as per standard storage is available 80 GB which can we fill in few months with attachments . so how can we manage it . which is cost effictive way to use.
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Dynamics 365 Business Central
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  • Suggested answer
    OussamaSabbouh Profile Picture
    OussamaSabbouh 17,754 Super User 2026 Season 1 on at
    Hello Karan,
    The most cost-effective approach is not to keep heavy attachments inside the Business Central database. BC online capacity is 80 GB + extra storage per licensed user, and files/blob data such as attachments/media count against that storage, so first check Admin Center > Capacity and then Table Information to see which tables are consuming space. For attachments specifically, the best standard option now is to use External File Storage and store document attachments in SharePoint, Azure Blob Storage, or Azure File Share; users still access attachments from BC, but the files are physically stored outside the BC database. Also apply some control: avoid very large files, clean old/unneeded attachments, delete unused companies/test data, use retention policies where possible, and buy extra BC database capacity only as the last option because it is usually more expensive than external storage.
    Regards,
    Oussama Sabbouh
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    Khushbu Rajvi. 22,818 Super User 2026 Season 1 on at

    The most cost-effective option is to store attachments externally instead of keeping them in Business Central database.

    Configure external storage using SharePoint or Azure Blob Storage and assign the Document Attachments scenario. Users can still upload and open files from Business Central, but the actual files are stored externally.

    Use SharePoint when document collaboration is needed; use Azure Blob Storage for high-volume, low-cost archive storage. Also monitor capacity from the Business Central Admin Center.

  • Suggested answer
    Khushbu Rajvi. Profile Picture
    Khushbu Rajvi. 22,818 Super User 2026 Season 1 on at

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