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Small and medium business | Business Central, N...
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Workflows set up for multiple workflow user groups

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Hello
I am attempting to create a Workflow whereby there are at least 2 Workflow User Groups approving. If the amount on a purchase order is over, for example, £10,000, Workflow User Group A would approve and the Finance Workflow User would also approve. If the purchase order is over £100,000 then you will have three Workflow User Groups approving: Workflow User Group A, B, and the Finance workflow User Group.
I'm a little confused as to how to set this up mainly because there are conditions for pending approvals on the workflow. I'm not too sure how to set this up sequentially in order that when the first Workflow User Group approves then the next Workflow User Group will be sent the approval request automatically. Any tips or guidance would be very welcome. 
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  • Suggested answer
    Teagen Boll Profile Picture
    3,258 Super User 2026 Season 1 on at
    I believe this is a duplicate post: Workflows set up for multiple workflow user groups
     
    Just copying my response from that post:
     
    The easiest approach would be to just setup multiple workflows and then create 1 workflow user group for each workflow. I'd map it out like this:
     
    Workflow 1 - >10,000 and <100,000 - Workflow Group 1 - Finance User
    Workflow 2 - >100,000 - Workflow Group 2 - Users from Group A, Users from Group B and Finance User
     
    I find it's quite easy to maintain them this way. You can add any users you want to that workflow user group as needed.
     
    Best,
    Teagen Boll
    Social: LinkedIn
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    23,020 Super User 2026 Season 1 on at

    Create one Workflow User Group with the approvers in sequence. Microsoft states that users can engage in a sequential order, such as a chain of approvers.

    Set Workflow User Group A as Sequence No. 1, Workflow User Group B as 2, and Finance as 3. Then use separate workflow conditions for the £10,000 and £100,000 thresholds.

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