Purchase Order approval but invoice amount is different

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Posted on by Curator

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Hello

Typically all the purchase orders in our company are approved via a workflow. However we have many instances where the amounts that we get on the purchase invoice from the vendor can differ from the purchase order. It becomes quite a painful exercise to have to re-open the purchase order and re-submit for approval again. Sometimes these are only small amounts. Is there any way to set tolerances on this or is it always a customization if you wanted to set a tolerance?

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Dynamics 365 Business Central

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Teagen Boll 3,291 Super User 2026 Season 1 on at

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Hi,

You should be able to accomplish this without any changes to the PO.

1. Create a Purchase Order and receive on that PO:

2. Create a Purchase Invoice manually (dont invoice from the PO) and use Get Receipt Lines to get those received lines:

3. Change the Direct Unit Cost as needed. In my screenshot above its 1,172.70 and below I changed it to 1,100.72:

Here is the posted invoice as a reference:

Costs are automatically adjusted accordingly:

Best,

Teagen Boll

Work: Catapult ERP

Social: LinkedIn

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