web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Suggested Answer

Strange Back Order Behavior

(4) ShareShare
ReportReport
Posted on by 4,021
Hi:
 
Business Central's "Sales & Receivables Setup" screen has "Remainder" set for the Default Quantity to Ship setting.
 
And, the following steps are being taken to process partial rather than full quantity shipments:  
  1. enter the quantity in the “Qty. to Ship” field,
  2. click the “Release” button”,
  3. click the “Post” button,
  4. choose Ship, and
  5. click the “OK” button.
Yet, for one user in Business Central, the quantity of one line item gets properly backordered for the entire quantity but the quantity of each of the other line items is shipped at the full “Quantity” rather than for only the “Qty. to Ship.”
 
Why in the world is this behavior happening?
 
Thanks!
 
John
I have the same question (0)
  • Suggested answer
    Grigorios Mavrogeorgis Profile Picture
    2,606 Super User 2026 Season 1 on at

    Hi,

    Usually this turns out to be tracking. When a sales line has lot or serial numbers on it, posting stops looking at Qty. to Ship and follows the Tracking Specification instead. If the tracking was entered for the full line quantity, the full quantity ships, no matter what Qty. to Ship shows.

    The line that backorders correctly is probably the one without tracking, or the one where tracking already matches the partial quantity. The others most likely have tracking for the whole amount, and posting just honours it.

    I'd compare the tracking quantity against Qty. to Ship first. Open the line, go to Line, Item Tracking Lines, and have a look. If tracking is bigger, this is the cause. Reducing the tracking to match what really ships solves it.

    Same logic for reservations. A line fully reserved that nobody trims will post on the reserved quantity.

    Worth checking the location as well. Seen this a few times on warehouse-managed locations, where Require Shipment or directed put-away and pick is on. There, the Qty. to Ship on the order is basically ignored, the shipped quantity comes from the Warehouse Shipment or the registered pick.

    Default Quantity to Ship set to Remainder is a global setting, so this part is not the issue. As a quick test, skip the Release step and post directly after entering Qty. to Ship. If it works, Release is the one pulling tracking or reservations back to full quantity.

    In most cases, a screenshot of the Item Tracking Lines window before posting closes the case.

     Tick the checkbox below to mark the answer as verified, if it helped resolve your question.
     
    Regards
    Gregory Mavrogeorgis
     
  • Suggested answer
    YUN ZHU Profile Picture
    102,123 Super User 2026 Season 1 on at
    This is a bit strange, but it should be easy to reproduce. You can check if the quantity in the preview posting is normal after the user modifies the Qty. to Ship.
     
    Thanks.
    ZHU
  • Suggested answer
    OussamaSabbouh Profile Picture
    17,911 Super User 2026 Season 1 on at
    Hello John,
    This is most likely happening because Default Quantity to Ship = Remainder makes Business Central auto-fill Qty. to Ship with the remaining open quantity, and the user is changing Qty. to Ship before releasing the order; when they click Release, BC can refresh the shippable quantities, so the lines get set back to the full remaining quantity and then Post > Ship ships those full quantities. The safer process is: Release first, then enter/change Qty. to Ship, then Post > Ship. If users should always manually decide what ships, consider changing Sales & Receivables Setup > Default Quantity to Ship to Blank instead of Remainder. Also confirm the customer/order has Shipping Advice = Partial, because Microsoft states partial shipments depend on that setting.
     
    Regards,
    Oussama Sabbouh
  • JE-20081519-0 Profile Picture
    4,021 on at
    @Gregory Mavrogeorgis: There is no tracking or reservation in place.
  • JE-20081519-0 Profile Picture
    4,021 on at
    @OussamaSabbouh: Thanks!  But, when a user had previously clicked Release prior to changing the Qty. to Ship, it shipped for the full quantity.  Are you sure about changing the release step?

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Season of Sharing Community Challenge Launch!

Jump in, show your community spirit, and win prizes!

Women in Power Builds Momentum

Expanding mentorship, skilling, and AI innovation

Congratulations to the May Top 10 Community Leaders

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 1,496 Super User 2026 Season 1

#2
YUN ZHU Profile Picture

YUN ZHU 961 Super User 2026 Season 1

#3
Grigorios Mavrogeorgis Profile Picture

Grigorios Mavrogeorgis 870 Super User 2026 Season 1

Last 30 days Overall leaderboard

Featured topics

Microsoft Training Manuals

Product updates

Dynamics 365 release plans