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Entering an invoice against an unreceived PO

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Posted on by DR-15101735-0
Our current process is to create a PO to send to vendors and then receive against the PO when the shipment is received. No payables are posted against the PO at all. I'm trying to update our process (but I'm new to GP). The issue I'm running into is I cannot enter an invoice against an unreceived PO. We pay a deposit on PO's and then when the PO is shipped we pay the remaining balance and it could be over a month before the product is received (ships via ocean). But I need a way to record the deposit on the PO when it is issued and then enter an invoice against the unreceived PO when we make the final payment.
 
I have the deposit side down but I cannot figure out the invoice without receipt side. How do I do this? 
  • Suggested answer
    Devon Southall Profile Picture
    Devon Southall 12 on at
    Entering an invoice against an unreceived PO
    GP doesn't support this.   and unfortunately - prepayments (linked below) only supports ONE payment.
     
    Most typical options:
    - receive the PO early to an "in transit" site
    - create a check for the second payment and leave it unapplied (put it on hold so that GP doesn't auto-apply it.)  - let me know if you need the steps for this...
     
    Sorry.
     
    Best,
    Devon
     
     
     
  • BJ-09051414-0 Profile Picture
    BJ-09051414-0 239 on at
    Entering an invoice against an unreceived PO
    Hello,
     
    For Purchase Order Processing, the flow is:
     
    • Created the PO.
    • Received the PO.
    • Invoice the PO.
      • The Invoice (Enter/Match) process in GP is what creates the Payables Invoices. 
    Entering manual invoices in your Payables Module is likely doubling up your Payables Module as when you go to enter/match it, this process also creates an Invoices.
     
    Based on the information, my thought is you should be using the Prepayment field when you create the PO. 
     
     
    Information on Prepayments in pop.
     
     
    This process has you run the Select Checks Process for Pre-payments first which allows you to create the Payment. Then when you invoice the PO, the invoice gets created on the Payables side.
     
    I hope I was understanding the question correctly and the information above is helpful.
     
    Thank you!

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