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Need to invoice the Purchase Orders combined together and invoice the same amount in PO

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Posted on by Raja

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Dear Members,

I have a requirement. Here i create 2 Purchase Orders and receive the items only then i create Purchase Invoice for same same vendor and include the Purchase Order lines through get receipt lines. Now the entered Purchase Order amount changed (Eg: In PO 1500 and in PI 1500.78) while i get the lines in invoice. I want to invoice the same amount as per Purchase Order while i invoiced. Kindly please share your opinion as soon as possible.

Thanks in advance,
Raja.

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Dynamics 365 Business Central

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Sumit Singh 10,079 on at

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This discrepancy typically arises due to one or more of the following:
1. Rounding Differences

Business Central may apply different rounding rules during:

PO creation

Item receipt

Invoice posting

These rules can vary based on:

Currency precision

Unit price rounding

Quantity decimal places

2. Unit Cost Recalculation

When you use Get Receipt Lines, BC may recalculate the unit cost based on:

Item charges

Vendor-specific pricing

Exchange rate updates (if foreign currency is involved)

3. Item Charges or Additional Costs

If item charges were added during receipt or invoice creation, they may affect the final amount.

These charges might not be visible directly in the PO lines but get distributed during invoicing.

Recommendations
Option 1: Use “Copy Document” Instead of “Get Receipt Lines”

Use Copy Document → From Posted Purchase Receipt.

This method preserves the exact amounts from the receipt.

It avoids recalculating unit prices or applying new charges.

Option 2: Lock Unit Price on PO Lines

Before receiving, set “Unit Price” manually and ensure it’s locked.

Avoid automatic price updates from vendor/item settings.

Option 3: Review Rounding Setup

Go to General Ledger Setup → Rounding Precision.

Also check Currency Setup and Vendor Card → Invoice Rounding.

Align rounding rules across PO, receipt, and invoice.

Option 4: Use “Exact Match” Validation

Enable Exact Match validation in Purchases & Payables Setup.

This ensures invoice lines match PO/receipt amounts exactly.

Note: This response was created in collaboration with Microsoft Copilot to ensure clarity and completeness. I hope it helps to some extent.
Mark the Answer as Verified if this is Helpful.

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Ramesh Kumar 7,527 Super User 2025 Season 2 on at

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This difference is usually due to rounding precision and recalculation at invoice level. To solve it, review your General Ledger Setup → Amount Rounding Precision, and consider using Copy Document instead of Get Receipt Lines to keep the PO values consistent.

Thanks

Ramesh

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YUN ZHU 95,331 Super User 2025 Season 2 on at

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Or is it possible that this is a foreign currency situation, and it was recalculated due to a different exchange rate?

PS: Solved: How to correct Purchase Order line pricing after receipt

Hope this helps.

Thanks.

ZHU

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RockwithNav 8,600 Super User 2025 Season 2 on at

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Either you can go with the cancellation of the first one or else if it's just a decimal difference out of any reason like multi currency or rounding then you can also use the payment tolerance feature.

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