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Want to change the autogenerated number last digits on the basis of year change

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Posted on by Himanshu Kamboj

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Hi,

I have an autogenerated number field (Lease number like:-2021-0001) and it is working fine, as I create the new record then lease number is autogenerate and increasing as per requirement (like:2021-0001, 2021-0002, 2021-0003), but When the year changed the number should be (2022-0001) but the field is generating (2022-0004).

So here I want to change the auto generate number should be reset on the year change and should start from 0001 for new year value, so is there any format in autogenerated field through which I can do this?

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Ram Prakash Duraisamy 2,287 on at

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Hello Himanshu Kamboj

As per my knowledge you need to change the Sequence Number every year by changing Seed Value. There is no Other way, lets wait for other comments too

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Himanshu Kamboj 425 on at

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Hi Ram Prakash,

Thanks for the reply, but I have a little bit confusion here, because it is in my production environment so whenever I will change the seed value It will add the new number only for newly created records.

It doesn't change the already created record numbers?

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Community Member on at

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Hi Ram,

Yes, the seed value will continue with the previous count instead of starting from 1 again though you changed the Prefix.

Maybe you can create another new autonumber field to store value for new year.

And hide fields based on create on date through creating business rule:

Create business rules in Dynamics 365 Customer Engagement (on-premises) | Microsoft Docs

Note: you need uncheck 'Visible by default' option for these two automumber fields in the form(Go Settings > Customzations > Entities > select the entity you are using > Forms to open one main form you need).

Result:

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Ashish_Pokhriyal 15 on at

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Hi Ju,

As per your concerns if I create a business rule for adding new values starting from 0001 so when the year 2023 will start then we need to modify the business rule again, I want to do it automatically for every time when the year will be change.

And if we have to change the logic of business rue for every time when new year will start then it would be better to change the seed value only .

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Sahil Agarwal on at

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Hi,

As per my knowledge, You need to create a console app and Update AutoNumberFormat of field using update request.

read in the below doc.

docs.microsoft.com/.../create-auto-number-attributes

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