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Microsoft Dynamics AX (Archived)

How to check the Last check number used/printed

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How do i check what the last used check number was? Example in a number sequence, i can check the last number and reset it to a different one, But how do i do that for checks?

I know we can do it as the time of actual check printing "Generate Payments" when we see a form that displays the check number. But i am asking if i can do that from a Master level. By visiting the Bank Record. Not at the transaction level.

Hope my question is clear.

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello harry.b83,

    Have you check the check form available in the cash and bank management module in the inquiry section?

    This form shows you all check numbers, their Status, created date & time and so on.

    Best regards,

    Ludwig

  • Community Member Profile Picture
    on at

    Hi Ludwig,

    Thanks for the response. This does serve the purpose of inquiry. However i would like to know if there is a way to set the next check number? Similar to any number sequence.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello Harry.b83,

    Depending on the check format setup, there are basically two ways how this can be achieved.

    The first option is creating those numbers when generating payments. Details are described here: technet.microsoft.com/.../gg232194.aspx

    The second option is creating those numbers from the bank account and assigning them later on.

    For each option AX will suggest you the next check number and ask you how many to create.

    Hope this helps,

    Ludwig

  • Community Member Profile Picture
    on at

    I am interested in the second option. Do you know of any link i can go through ? Appreciate the help.

  • Verified answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hello Harry.b83,

    I have not found a link / post for the second Option.

    If you have Access ideally to a consoto demo machine, try following the next steps in the USMF contoso Company

    1. Bank module: select the bank account you want to make your payment from

    2. Select Setup - check for the bank account

    3. Ensure that the check number Format is set to fixed

    4. Select the check numbers field in the bank account and the check numbers form should open

    5. Select the creation of new checks starting with a number you like. Please enter the number of checks to be created.

    6. In the bank account - check Information form check that your checks have been created and that they Show a Status "created".

    7. Now open a vendor payment Journal in AP

    8. Select a vendor and make a payment against the bank account you Setup before

    9. Select generate payments and make sure that the method of payment that you use is a check payment method

    10. Once this is done AX will ask you which of the generated check numbers to use. Actually it will suggest the next one

    11. Confirm the selection to make / print the check

    12. Post your Journal.

    Do those steps help or do you Need some screenprints? :-)

    Best regards,

    Ludwig

  • Community Member Profile Picture
    on at

    Nope. You have given me more than enough. I wonder why only Fixed type has the option though. But that's probably a new thread. So thanks for all the help Ludwig. :)

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