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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / How to correct a Recei...
Finance | Project Operations, Human Resources, ...
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How to correct a Receivings Transaction entry which was created with the wrong Quantity Invoiced amount

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Posted on by Kristie McNulty 1,008

Problem:  Using Returns Transaction Entry does not affect the costs posted to the project from the original receipt

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We have a receipt which was created using a Quantity Invoiced of 0.01 instead of 1.00 (Qty Shipped is 1.00).  The dollar amount used on the transaction and what the supplier was paid is correct.  However, because 0.01 was used an accrual entry was created for the anticipated remaining 99% of the amount and has affected the project's costs.  We do not use inventory or purchase orders, in case it matters.

Because the supplier has been paid the correct amount how do we make corrections so the project reflects the $62.68 amount instead of the $6,268.00 amount and we can relieve the accrual of $6,205.32, without affecting the supplier's activity/trial balance as they're paid-in-full and we cannot void their payment?

Categories:
Microsoft Dynamics GP
  • Kristie McNulty Profile Picture
    Kristie McNulty 1,008 on at
    How to correct a Receivings Transaction entry which was created with the wrong Quantity Invoiced amount
    I am revisiting this post to see if there have been any improvements to correcting receivings transaction entries where the wrong quantity was used, resulting in an erroneous accrual entry being created.  While the SQL update approach works for PA, it does not resolve for the error produced in the creation of the accrual entry, which impacts both our WIP account and the accrual account.
     
    Is there no other way to correct a receivings transaction entry beyond voiding the vendor's payment and original transaction and re-keying it?  Because my goal is to fix the entry as it appears in payables due to impacts the entry has on upstream reporting.
     
    The business chooses to use a miscellaneous log (ML) entry to correct the error appearing in project accounting (PA), but ML's do not affect payables postings, nor do ML's get tied back to the original AP entry, unless the business remembers to attach supporting documentation.
  • Nicole Hellerud Profile Picture
    Nicole Hellerud 1,712 on at
    RE: How to correct a Receivings Transaction entry which was created with the wrong Quantity Invoiced amount

    Hi Kristie,

    Thank you for your post. I’ve encountered a case like this and in that instance the use of SQL to adjust the PA31102 entry for the receipt.

    If you have a test company and are comfortable with SQL, you could attempt to adjust this entry. You could build off the following SELECT SQL statement.

    SELECT * FROM PA31102 WHERE PAVIDN = 'RCT339467'

    After executing the UPDATE SQL statement, you will want to perform reconcile on Cost Transactions, Committed Cost, Billing Transactions, Earnings and Cost of Earnings (Project >> Utilities >> PA Reconcile) after.

    If you’d like more specifics on this, I encourage creating a support case and we can work together to create this.

    I hope this information helps, please let the community know your outcome, if possible, when available.

    Wishing you and yours healthy and happy days ahead.

    Best Regards,
    Nicole Sutton
    Senior Support Engineer
    Microsoft Dynamics

  • Cheryl Waswick Profile Picture
    Cheryl Waswick on at
    RE: How to correct a Receivings Transaction entry which was created with the wrong Quantity Invoiced amount

    Sorry Kristie, I am not trained on these modules and looks like you need a Project expert.  I will ask a Project engineer to take a look on Monday, but I hope the community can weigh in as well.

    Cheryl

    Microsoft Support

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