Account structure STDE PL cannot be deleted because there are unposted source documents containing uncommitted tax information in ledger XXX. You must first update or delete the source documents.

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Hello,

I am trying to remove the old P&L account structure in the Ledger setup. But if I try to do this I get the message "Account structure STDE PL cannot be deleted because there are unposted source documents containing uncommitted tax information in ledger XXX. You must first update or delete the source documents."

So what does this mean? I have already deleted all journals and that doesn't help. Could it be that every Purchase Requisition and Purchase Order has to be confirmed and the corresponding pending invoices have to be posted? Because all PR's and PO's have salex tax groups and Item sales tax groups included. -> If yes, I guess I have to do the same process in the Account receivable module? What about the Project and accounting module? Do I have to complete all projects since Projects can contain sales tax groups and every project of the customer has the status "in process"? Does someone had this before?

Best regards

Schewa

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Ludwig Reinhard Microsoft Employee on at

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Hi Schewa,

You basically have to go through all modules and see if there are transactions pending (e.g. project invoice proposals that are not posted, pending vendor invoices that are not posted, unposted free text invoices, etc.

Best regards,

Ludwig

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Ramit Paul 22,797 Most Valuable Professional on at

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Hi,

Why cant you just amend this old structure and not use it?

Instead you can create a new structure and link that to use?

Technically it wont harm anything

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@Ludwig Reinhard: Thanks , I was expecting that. My customer will be happy, because many of their timesheets have not been posted yet.

I have just one question left. What about "projects" in general? Basically all the projects in the "project management and accounting" module are in process, but not finished. Is it necessary to finish them in order to get rid of this message?

Thanks in advance

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@Ramit Paul: Because the customer has decided to create a complete new entity backed financial dimension. Since the customer wants to use this new dimension in its P&L account strcuture, I have to create a new one. From an accounting perspective that is necessary.

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Ludwig Reinhard Microsoft Employee on at

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Hello Schewa,

Projects can make a problem especially your unposted timesheets and probably committed costs that you might have enabled.

Sounds like a lot of work if you have many open transactions.

Best regards,

Ludwig

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Community Member on at

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Hello Ludwig,

thanks for the answer. Now you have mentioned something whichs worries me a little bit. I understand that you have to post also all pending timesheets. But what about the committed costs? Does it mean that I have to to be sure that every Purchase order has to be received or what do you mean? Because our customer has some PO's which are connected to some projects and these PO's have yet no product receipt, they are just confirmed.

Best regards

Schewa

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CU28050838-1 on at

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Hi

I faced same issue and in my case the cause were the Open Purchase Orders.

First we removed all the pending vendor invoices attached to the POs and even cancelled all the not invoiced POs, but this was not enough.

Only after finalizing these POs, (so status updated to Finalized) the error disapeared and we were able to remove the Account structure.

The other option (if you dont want to finalize) should be fully invoicing the POs

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