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Expense Reports receipts getting attached to header, even if only attached to expense line

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Posted on by fshaikh

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Hi Team,

In the Expense Management module in D365 F&O. If the receipts are only attached to expense lines and not on the expense header. Why the expense lines receipts are automatically getting attached to expense report header? Is there any option/configuration to disable that.

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Hana Xue Microsoft Employee on at

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Expense Reports receipts getting attached to header, even if only attached to expense line

Hi,
I have already answered this question, but I am not too clear about how the system is designed for expense receipts.
Best Regards,
Hana
fshaikh 214 on at

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Expense Reports receipts getting attached to header, even if only attached to expense line

Hi Hana,

What about if we do the following steps:

1) Create Expense Report

2) Add Expense Lines

3) Upload receipt in those expense lines

Why those receipts get attached to header too, even though I want them to only be attached to expense lines.
Hana Xue Microsoft Employee on at

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Expense Reports receipts getting attached to header, even if only attached to expense line

Hi,
This blog is a bit old. The screenshot it mentions is a function of the AX environment. It may mean that there is a header receipts button to mark the unattached receipt page. However, I reproduced it in the FO test environment and found that this function did not exist, which caused misunderstandings. In FO, if you upload a receipt, it will be displayed on the unattached receipt page. If you check the receipt, it will be automatically added to header receipts when creating an expense report from this page.

I also noticed the problem you mentioned. It may be due to the design of the system. Or you can check out the expense strategy, please view this blog: https://exploredynamics365.home.blog/2022/01/14/expense-report-policy-in-microsoft-dynamics-365-finance-and-operations-part-3/

Best Regards,
Hana
fshaikh 214 on at

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Expense Reports receipts getting attached to header, even if only attached to expense line

Also, what if we create a new Expense Report. And then create expense line there attach receipts in the those expense lines.

Then? Because when I am doing this, receipts are going to header.
fshaikh 214 on at

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Expense Reports receipts getting attached to header, even if only attached to expense line

Hi Hana,

What does it mean by marked?

Sorry, I didn't get it. If you can please explain.
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Hana Xue Microsoft Employee on at

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Expense Reports receipts getting attached to header, even if only attached to expense line

Hi,
If you marked a receipt before creating a new expense report, it will automatically be appended at the header level. You can check out this blog for details. https://ellipsesolutions.com/dynamics-365-managing-receipts-not-attached-expense-report/
Best Regards,
Hana