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Error - Changes to the document are only allowed in state Draft, because change management is activated during auto submit workflow on PO

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Posted on by @rp@n

hi All,

auto submit workflow in purchase order in AX 2012 r3 - Microsoft Dynamics AX Forum Community Forum

Finally I git the solution and able to submit the PO workflow.

I have added below code also

To Disable the change management

PurchTable       purchTable;
;
select forUpdate purchTable where purchTable.PurchId == "PO-0006371";

if(purchTable) 
{
    purchTable.ChangeRequestRequired = NoYes::No;
    purchTable.update();
}

Kindly let me know , *** before I am getting below error ---

Changes to the document are only allowed in state Draft, because change management is activated.

@@ When I disabled the change management then successfully auto submit the workflow without error.

1. What is change management ? And what is does?

2. Now I disabled the change management , Is it do any impact on workflow? I mean my workflow ( auto submit) will work as same like manual submit workflow ?

Please give me more shed on this.

thanks!

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André Arnaud de Cal... 301,119 Super User 2025 Season 2 on at

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Hi @rp@n,

Change management is used to track changes done on purchase orders after sending confirmations to the vendor. You can find the documentation here: docs.microsoft.com/.../key-tasks-change-management-for-purchase-orders

Yes, change management is related to workflow. If change management is disabled, the workflow bar to submit purchase orders for approval is also not active. As you mentioned you have an issue, so I think there might be a difference between your auto submit and the manual submit. I don't know what you have done exactly. I also don't know why you shared a job to disable change management on a specific purchase order.

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@rp@n 30 on at

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Thanks Andre,

I have added the code to disable change management and able to auto submit the workflow now. And also workflow shown in completed atatis.

Is any other things to check??

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@rp@n 30 on at

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Andre, I am facing the issue before but after disable the change management , the issue is resolved. And able to auto submit the PO.

If anything else please let me know

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André Arnaud de Cal... 301,119 Super User 2025 Season 2 on at

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Hi @rp@n,

If you don't have issues anymore, I think you have a solution. However, it doesn't seem OK to me disabling the change management. It could have another side-effects. But I haven't came across your requirement before.

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@rp@n 30 on at

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Thanks Andre,

Kindly let me know, what kind of side effects can happen if I disabling the change management and perform workflow.

Please give me more shed on this

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Rachit 4,015 User Group Leader on at

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hi @rp@n,

There is no silver bullet answer to your question. It will create inconsistencies in your table records and workflow history tables. Bypassing setups via code will also lead to situations where the system behavior will not be in sync with the setups as you are bypassing the setup rule. I agree with Andre that this is not a best approach.

These things should be controlled by configurations only.

Hope this helps.

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@rp@n 30 on at

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Thanks Rachit and Andre,

I am agreed with your answers. Finally let me know how I will resolve this issue?

Please give me more shed on this

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André Arnaud de Cal... 301,119 Super User 2025 Season 2 on at

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Hi @rp@n,

What is your issue? In this thread you only asked about what is change management and what happens if you disable it.

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@rp@n 30 on at

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Andre, my issue is I am getting an error when submitting the workflow in PO

Changes to the document are only allowed in state Draft, because change management is activated. " while submitting the workflow.

*** If I disable the change management by code, as I mentioned in above then no error and workflow submitted successfully.

@@ But as you suggested , the disabiling change management is not good approach. That's why I am asking how I will resolve this issue without disabling the change management?

I hope you understand.

Please give me more shed on this.

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@rp@n 30 on at

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Andre, Rachit, please reply me on this.

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Error - Changes to the document are only allowed in state Draft, because change management is activated during auto submit workflow on PO

Changes to the document are only allowed in state Draft, because change management is activated.

@@ When I disabled the change management then successfully auto submit the workflow without error.

Changes to the document are only allowed in state Draft, because change management is activated. " while submitting the workflow.

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Error - Changes to the document are only allowed in state Draft, because change management is activated during auto submit workflow on PO

Changes to the document are only allowed in state Draft, because change management is activated.

@@ When I disabled the change management then successfully auto submit the workflow without error.

Changes to the document are only allowed in state Draft, because change management is activated. " while submitting the workflow.

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Quick Links

Responsible AI policies

Neeraj Kumar – Community Spotlight

Congratulations to the November Top 10 Community Leaders!

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