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Hi All ,
In Ax 2012 , we have the audit policy functionality , which will be used based on the Audit Policies which will show the duplicate expense entries posted withe same amount , worker and categories .
Now my question is can not stop before posting the expense report by using the audit policies or does audit policies functionality work on posted data only ?
Thanks in advance
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Hi Lally, as a famous saying goes, the "Audit policy is a Watch Dog and not a Blood Hound".
The Audit policies are currently meant for postmortem exercise rather than a pre-emptive action to prevent such a transaction.
the expense may actually be a genuine expense (or it may be a duplicate). Currently the BI in AX (or for that matter any other ERP) has not been enhanced to check the genuinity of the expense.
It is up to the comptroller/ auditor using the case management to obtain sufficient and appropriate evidence to determine if the transaction is a duplicate.
Hi lally,
if I understood your question, you can assign case management for different document types to different security roles in Organization administration -> Setup -> Cases -> Case category type security.
You can find detailed information in the Technet link below:
technet.microsoft.com/.../jj677372.aspx
Best Regards,
Paolo
Hi lally,
when you create a new audit policy you first create a Rule Type (under Compliance and Internal Control Module -> Setup -> Audit -> Policy Rule Type) in which you set a new policy rule for expense reports, invoices or purchase orders.
Then you set up the policy rule associated with the Rule Types you created (in Compliance and Internal Control -> Common -> Policies -> Audit Policies) and you assign the criteria that determines that the policy is violated for a certain Policy Rule Type. Then, you create a batch in order to run it at a certain date and time and over a certain time span.
The potential violations (so the documents for which the criteria you set in the previous step are violated) are then visible in the Compliance and Internal Control Module -> Common -> Audit -> Audit cases, grouped according to the criteria you set up under the Case grouping criteria MenuItem (Compliance and Internal Controls -> Setup -> Audit -> Case Grouping Criteria). You can assign these cases to reviewers in order to determine if they are real policy violations or not.
Best regards,
Paolo
Hi Lally,
Apologies. i got it wrong.
From what i found out, you will not get any errors when you post the report. Rather system will create a audit case when it a match based on the violations that you have setup. Ensure that you have a batch job that is running in the Batch jobs form.
Once a case is created, this will follow regular case management cycle of AX 2012.
[quote user="lally"]what is the use of the Audit policy rule , becuase as you said that during expense report posting , it wont be work [/quote]
I am talking about the Audit policy rule ( which is a seperate module Compliance and internal controls module includes audit functionality), not about Travel and Expense module - Policies.
The policy is to enforce validation before submission/approval. Not before posting. You would ideally want to catch errors before posting and not after all approvals in place.
[quote user="Venkatesh R"]The policy rule wont be called/applied during expense report posting. [/quote]
Thanks Venkatesh ,
Then what is the use of the Audit policy rule , becuase as you said that during expense report posting , it wont be work .
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