Manually Creating a Workflow or Power Automate Flow to move Email Description to Azure Blog Storage

(0) Share

Report

Posted on by MikeC282

2,171

So I read this article from Microsoft about them moving the email Description field from Database to Azure Blog storage (file). This is amazing news in terms of freeing up capacity which would otherwise be taken up by emails/Activities.

I was a little disappointed to read that it only means emails older than 12 months which my org already has a process that deletes emails older than 6 months. Is there a way to either change how the job runs (maybe have it move description for emails older than 4-3 months to Azure Blog Storage) or is there a way to do this manually either with Power Automate or with code? I've seen old articles from 2020 talking about moving things to azure blog storage but will this work the same as whatever process they're doing?

From the sounds of things emails in timelines will read the same whether they're in the DB or in file which is amazing. The only restriction is not being able to filter for email description with FetchXML for example which I'm fine with.

I have the same question (0)

All responses (2)

Answers (0)

RudyZhang Microsoft Employee on at

Like (0)

Report

Manually Creating a Workflow or Power Automate Flow to move Email Description to Azure Blog Storage

Hi,

We have analyzed your needs and this article in the link below provides a viable solution. Move emails from Dynamics 365 to Azure Blob with tools.
Save data capacity & money by moving email content to Azure Blob Storage - CRM Software Blog | Dynamics 365

Best Regards,
Rudy Zhang

Was this reply helpful? Yes No
Inogic 657 on at

Like (0)

Report

Manually Creating a Workflow or Power Automate Flow to move Email Description to Azure Blog Storage

Yes, Microsoft provides a native feature for moving email content to Azure, but as you mentioned it is limited to a 12-month threshold, and as of now, there is no way to customize it as per your convenience. However, for moving the email body content, I'd like to introduce you to an app called "Attach2Dynamics".

Attach2Dynamics is a powerful Dynamics 365 app that enhances your CRM capabilities. It's not limited to attachment management; it also allows seamless migration of email body content, including messages, images, and gifs, from CRM to Azure Blob Storage. You can also use A2D UI to upload attachments and view uploaded ones.

Here's how Attach2Dynamics can address your requirements:

1. Flexible Age-Based Archiving: With Attach2Dynamics, you can create custom archiving rules. This includes emails older than 3-4 months or other intervals such as daily, weekly, or monthly. Additionally, Attach2Dynamics supports real-time migration.

2. Enhanced Data Retrieval: The app offers advanced search and retrieval features, making it easy to find email content even after it's moved to Azure Blob Storage. It also organizes data in a structured folder system.

There is much more to the useful features of Attach2Dynamics app. To learn in detail about the Attach2Dynamics app’s email content migration feature, visit here.

You can experience the power of Attach2Dynamics for yourself with our 15-day free trial.

Thanks!

Was this reply helpful? Yes No

Join the conversation

Community site session details

Manually Creating a Workflow or Power Automate Flow to move Email Description to Azure Blog Storage

Helpful resources

Quick Links

Responsible AI policies

Pallavi Phade – Community Spotlight

Congratulations to the October Top 10 Community Leaders!

Leaderboard > Customer experience | Sales, Customer Insights, CRM

Featured topics

Product updates

Community site session details

Manually Creating a Workflow or Power Automate Flow to move Email Description to Azure Blog Storage

Helpful resources

Quick Links

Responsible AI policies

Pallavi Phade – Community Spotlight

Congratulations to the October Top 10 Community Leaders!

Subscribe to this forum!

Select categories

Leaderboard > Customer experience | Sales, Customer Insights, CRM

Featured topics

Product updates