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Finance | Project Operations, Human Resources, ...
Answered

Retiring an Asset - Fixing the Accounting

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Hi:

Retirement of a fixed asset is being successfully conducted, but the Depreciation Expense account is being debited instead of Accumulated Depreciation.

I know that there is the Retire Undo feature.  But, that only works for one asset at a time.  And, yes, adjustments can be made in the general ledger.

To prevent this from happening again in the future, is the only way to ensure that the assets are coded to the correct G/L accounts?

Secondly, is there a way of "fixing" such a situation short of the two remedies that I just mentioned?

Thank you!

John

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  • Verified answer
    Jeff Grant Profile Picture
    on at

    Hi John,

    You are correct that the retirement process should debit the accumulated depreciation and G/L accounts in Dynamics GP.

    As I have not been able to recreate your scenario I am unable to speculate on a cause but I am also assuming that the G/L account was set incorrectly at the Item level.

    In this direction you would be correct that the best method to avoid this issue would be to double-check the account in place for 'Depr. Reserve' for the asset(s) prior to the retirement.

    You are correct that the retirement undo option would be the only supported method to undo the retirement in Dynamics GP and I am unaware of any alternate process to recommend.

    Best Regards,

    Jeff Grant

    Microsoft Dynamics GP Support

  • Community Member Profile Picture
    on at

    Thank you, for confirming what I was thinking there, Jeff!  You're awesome!

    John

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