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We have a person in our system whose name is under two vendors. One is directly under his name, the other under the business that he runs.
For example: His name is Jim Jones and the business name is under Syracuse County Relief
When we send checks to "Syracuse County Relief," they are address as:
Syracuse County Relief
ATTN: Jim Jones
The issue is we sent a check for Syracuse County Relief but it was addressed to Jim Jones. Jim Jones then cashed the check.
What should we do on our side to correct this? and make sure our books are right when we begin setting up for taxes.
Also, both are 1099 vendors
If the main concern is correcting 1099 totals, Initialize mode may be used to correct totals for both vendors; turn on initialize mode, open the Vendor Maintenance - 1099 info tab, and adjust the accumulated totals for each vendor.
The check was issued to the vendor with the invoice entry - if Jim Jones had a voucher entered, the check would have been issued to him. Correcting invoice and payment totals and history for both vendors would involve voiding the check, entering a Debit Adjustment to offset the original invoice, entering an invoice for the correct vendor, and issuing a check to the correct vendor (normally just printed to paper, since a payment was already processed). Reversing and redoing the voucher/payment steps is more involved than just adjusting the two vendor's totals.
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