Number sequence after invoice purchase correction

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Hello, Im quite new at NAV, and I'm having some trouble ralted with purchase orders.

When I register a purchase invoice, NAV automatically assigns a document number to this invoice. However if I make a mistake and have to correct it I normally would do a credit note to correct that invoice, an create a new invoice with the correct data. However, this is giving me a problem with the sequence number, as the corrected invoice would have for example de number 100/2015 and the new one 101/2015 while I only have one invoice, not two.

Any solutions?

Thanks

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Saurabh Shah 4,560 on at

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Hi,

Once document get posted, you cant change or reuse the same number and that is happened in your case.

one question - Does your pre invoice and posted number series is same or different?

If it is same then it is easy, you can have another or same number series with (manual) option ticked in against the number series and when create new number create it manually with some difference like prefix with -1 so your document number will be as previous like XXXXX-1 with version.

If it is not same then let me know to have another option but it needs some more discipline while transaction.

Regards,

Saurabh Shah

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Tharanga Chandrasekara 23,118 on at

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There is two different number series available in Dynamics NAV for purchase invoices, one is document number series and other one is posting number series.

What these two different number series do is,

first number series assign a number at the time of you generating a document, you will able to do any changes to the document at this time. Once you hit the post button, system will automatically pick a new number from the posting number series and assign a number to your posting document.

This new number will be copied to all the related ledgers and documents. With this concept you will not have a issue in the posting number series.

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Community Member on at

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Hi Surabh,

Firstly, thanks for your quick answer.

My pre invoice number is different to my posted number series. We are planning to change this on near future anyway.

However to see if understand it well, what you are suggesting is that, if the original invoice number is 1002015, then I create a new number series and I will asign manually to the corrected invoice the previus invoice number, 1002015, with a prefix like "-1", so the corrected invoice number would be 1002015-1. Right?

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Saurabh Shah 4,560 on at

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Yes. You understood correctly. you can do this if it is possible as a document number.

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Tharanga Chandrasekara 23,118 on at

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Kindly verify the answers.

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