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Ledger Allocation Rule that leaves source accounts balance intact

Posted on by 3,830 Super User 2024 Season 2

How do I configure an allocation rule that will read the balances in a range of accounts (for example - 700000 thru 750000, my payroll accounts) and use that sum to credit an allocation account (799000) rather than credit the individual source accounts?  We want the source account balances unaffected.

Thanks

  • Verified answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 3,830 Super User 2024 Season 2 on at
    RE: Ledger Allocation Rule that leaves source accounts balance intact

    Thank you sir.  That did it!  Also, I discovered you can specify a range of accounts to use as the basis for the allocation.  The allocation rule will sum the transactions in all accounts in the range and allocate the sum out to the offset account specified in the Offset tab.

    4_2D00_5_2D00_2018-3_2D00_47_2D00_11-PM.jpg

    4_2D00_5_2D00_2018-3_2D00_47_2D00_11-PM.jpg

  • Suggested answer
    ZvikaR Profile Picture
    ZvikaR 61 on at
    RE: Ledger Allocation Rule that leaves source accounts balance intact

    Did you look at using "Ledger Allocation Rules" while using the "allocation basis" option?

    It sounds like this should address your requirement

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Ledger Allocation Rule that leaves source accounts balance intact

    Hello Frank,

    To credit account 799000 you can simply select this account in the offset tab of the allocation rule form.

    However, I do not think that it is possible to have only a single allocation journal line created for the balances on accounts 700000-750000.

    Best regards,

    Ludwig

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