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Finance | Project Operations, Human Resources, ...
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Year end close: balance sheet account is processed as profit and loss account in one legal entity

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When running the year end close (General ledger > Period close > Year end close) in one legal entity, one account with main account type balance sheet is not transferred over to the new year. Instead, its closing balance is added to the retained earnings account for that legal entity. From what I'm being told by our financial consultant, that should only happen for accounts with a profit and loss account type.
 
This only happens for one of multiple legal entities. In other legal entities, the trial balance (General ledger > Inquiries and reports > Trial balance) is showing the expected entry for the account.
 
The general ledger parameters for fiscal year close are 
- Delete existing year-end entries when re-closing the year: Yes
- Create closing transactions during transfer: No
- Set fiscal year status to permanently closed: No
- Use Fund dimension for year-end transactions: No 
- Track year-end closing entries created during Purchase year end process: No
Same settings in the other legal entities where it works.
 
Not sure what other settings might be of interest. Our financial consultant tells me that no other settings should have an impact on how a balance sheet account gets processed.
 
I already spent a few hours debugging the logic. Due to the fact that some parts are executed in parallel across multiple batch tasks/threads and the overall complexity of the logic, it is slow going. So I'm hoping someone might have come across something similar or has an idea what to check.
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  • Verified answer
    BillurSamdancioglu Profile Picture
    19,674 Most Valuable Professional on at
    Year end close: balance sheet account is processed as profit and loss account in one legal entity
    Hi,
     
     
    You consultant is right. If it is not any some country spesific issue or a customization, system will only look at the type of the account. Are you sure that the COA are the same?
     
     
  • Florian Hopfner Profile Picture
    2,461 on at
    Year end close: balance sheet account is processed as profit and loss account in one legal entity
    Thanks for taking a look.
     
    Country of the legal entity is Germany. While we have several ISV solutions and some customizations, none are likely candidates for customizations in this area. So far, during debugging, I also have not encountered any customizations or country specific logic that would apply to Germany. There are also other legal entities in Germany where it works.
     
    The chart of accounts is the same for all legal entities (there is only one chart of accounts).
  • Florian Hopfner Profile Picture
    2,461 on at
    Year end close: balance sheet account is processed as profit and loss account in one legal entity
    Got word from our financial consultant. It appears the parameter "Keep detail during year-end close" (in General Ledger > Ledger setup > General ledger parameters, Ledger settlements) is connected to the behavior. If it is active for the account in question, the issue occurs. If it is inactive, the issue does not occur.
     
    While this resolves the immediate issue, we would like to use that parameter for the next year-end close. Since this parameter is also global and not just for a specific legal entity, it is curious that the issue only occurs for one legal entity.

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