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What field determines the Delivery Address on a Purchase Order?

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Posted on by Elaine Taylor -JH

I am trying to establish what field determines the delivery address on a Purchase Order. We have multiple sites that use the same supplier code for a certain supplier but how can we ensure that the order is delivered to the correct delivery address without having to remember to manually change it for each order? It doesn't appear to be the site against the stock code and it isn't the orderer or buyer. Either of these options would work for us. If the site is entered against the supplier it will pull through the delivery address of that site and if taken out it defaults to the main site set up but both options need manual intervention.

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IZ-15100629-0 4 on at

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What field determines the Delivery Address on a Purchase Order?

Hello.

I have this problem as well when I'm creating a purchase order from a sales order the delivery adress on the purchase order does not take the vendor's primary delivery adress but instead takes the legal entities first delivery adress which is incorrect.

Does anyone have a solution for this?
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SouravDam 11,728 on at

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RE: What field determines the Delivery Address on a Purchase Order?

Hi Elaine Taylor,

I am using D365FO environment.

Here is still a catch!

You can set the default site in the item master itself under "Default order settings". But question is.. are both entities (main + sister entity) buying same item from the same vendor?

The logic applies for item too. If you set default address in site, the same address will be populated in PO line whenever you select that item irrespective this is for Main or Sister entity.

Workaround solution: As the vendor is same, therefore no need to set default site in vendor master. You can create another item with same description and link different Site in each item. It will then help you to order with different delivery addresses in PO from the same vendor.

Let me know if this suits better.

Regards,
Sourav
Elaine Taylor -JH 12 on at

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RE: What field determines the Delivery Address on a Purchase Order?

Thank you Sourav. Are you on AX12 as we don't have the same layout/options as you? We already have the different delivery addresses against the different sites but we wouldn't have a site against the supplier if we both use that supplier. Would the order then look at the site against the stock code on the purchase order and default the delivery address that way?
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SouravDam 11,728 on at

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RE: What field determines the Delivery Address on a Purchase Order?

Thanks for the clarification Elaine Taylor.

Yes you can set the address in Site which will be automatically defaulted in the PO line once you select that site.

And once selected in PO, the delivery address will be updated from default LE address to the Site address.

Same site if you set in vendor master, the site address will be updated in PO header too.

Regards,
Sourav
Elaine Taylor -JH 12 on at

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RE: What field determines the Delivery Address on a Purchase Order?

Thank you Sourav but we don't want to have to remember to change the delivery address on every purchase order, we would like it to default depending on what is ordered (with a site against it) or from the buyer code. Would setting up another legal entity on the same system know which site the order is being placed from?
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SouravDam 11,728 on at

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RE: What field determines the Delivery Address on a Purchase Order?

Hi Elaine Taylor,

Little confusion!

As you mentioned "when our sister company who use the same system want to place an order on supplier A123 they have to remember to manually change the delivery address to their site" .. do you mean that a separate legal entity?

If so.. then you can set a different address in that entity which will be defaulted in the PO header.

Also you mentioned that "we are both the same company from an accounts point of view." On this context if we say that there is no separate legal entity (and only one legal entity).. then you can create an additional address in the same existing entity itself with a purpose as "Delivery".

So whenever you place the order considering for sister company, then you can change the delivery address in PO header from Business to Delivery.

Is that something you are looking for?

Regards,
Sourav
Elaine Taylor -JH 12 on at

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RE: What field determines the Delivery Address on a Purchase Order?

Thank you for your repsonse. For instance, if I place an order from and for my site JHM from supplier A123 and there is no site against that supplier it will default to our delivery address which is fine. However, when our sister company who use the same system want to place an order on supplier A123 they have to remember to manually change the delivery address to their site which isn't ideal. We don't want to set up 2 supplier codes for the same supplier as we are both the same company from an accounts point of view. Ideally we would like the delivery address to be attached to the buyer or stock code as both with be attached to a 'site' Does that make sense?
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SouravDam 11,728 on at

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RE: What field determines the Delivery Address on a Purchase Order?

Hi Elaine Taylor,

Delivery address in PO is defaulted from the legal entity address itself which is set as primary in Legal entities form.

Is that something you are looking for?

Can you please elaborate more on what you are looking for?

Regards,
Sourav