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Finance | Project Operations, Human Resources, ...
Answered

Mark as primary payment in AP module

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Posted on by 102

Dear Experts,

I want to understand what is the functionality of "Mark as primary payment" in settle transactions page in All vendors form?

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I have gone through below explanation by Microsoft but sorry to say, do not understand properly.

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Can anyone please give me one example step by step to see how to use this? I want to understand the application on this feature.

Thanks.

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  • Suggested answer
    André Arnaud de Calavon Profile Picture
    301,088 Super User 2025 Season 2 on at

    Hi Anirban,

    The purpose of the primary payment option is mentioned in the documentation (point 5): docs.microsoft.com/.../settle-transactions-with-payments

  • Anirban Basu Profile Picture
    102 on at

    Hi Andre,

    Thank you for the response.

    I have already gone through this and posted the screenshot also as you can check in my 1st post.

    On this point, I want to see the application in system and how it works!

    I have selected it in settle transactions page in all vendors form but after that need to know - how it can be applied and where we can apply in system?

    Thanks.

  • Verified answer
    André Arnaud de Calavon Profile Picture
    301,088 Super User 2025 Season 2 on at

    Hi Anirban,

    I don't have an example prepared. However, if you are going to settle multiple payments to one or multiple invoices, each payment has a certain transaction date. You can then choose to mark one of the payments as primary. The result will be that this one is used to determine the date for calculations on a possible exchange result or cash discount. If there is no primary payment, it will do it per transaction. If you have e.g. one invoice with an amount of 1000 where there are two payments: 900 and 50, then you can manage which one will be used to check if the the cash discount could be subtracted from this invoice.

  • Verified answer
    SouravDam Profile Picture
    11,730 on at

    Hello Anirban Basu,

    You can test like this if any confusion in understanding the process in system! This is quite straight forward approach.

    --- Mark the invoice line which you want to settle. Set the Mark check box enabled which you highlighted in your screenshot.

    --- Mark 2-3 payment lines also to settle against that invoice line which you marked.

    --- Select one payment line as Mark as primary payment.

    Example;

    Invoice line = 1000.00

    1st pay line = 500.00
    2nd pay line = 700.00

    Therefore; you are now trying to settle total amount of (500.00 + 700.00) = 1200.00

    Now select 2nd pay line of 700.00 and set it as "Mark as primary payment".

    Once you click on Post, system will do the following.

    --- The 2nd pay line will settle fully with 700.00

    --- The 1st pay line will settle with rest of the amount (1000.00 - 700.00) = 300.00

    --- Next; the 1st pay line will carry the balance of (500.00 - 300.00) = 200.00 and it will be showing as open record for future settlement.

    If the explanation helps, kindly provide feedback.

    Best regards,
    Sourav Dam

    Kindly mark this thread 'Yes' if this is answered your query which may help other community members in this forum.

  • Anirban Basu Profile Picture
    102 on at

    Thank you all for detailed explanation.

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