How to cancel a PO in received status in GP

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Posted on by Yash.V

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Hi All,

We have a urgent Production requirement.

I am trying to cancel a PO which is in received status by the following

Transactions > Purchasing > Edit Purchase Orders

And here, I chose Cancelled as status for the line items and process it.

But it was not processing, as the received items couldn't be cancelled. Could any one please tell me if there is any other alternative to un-receive these lines and cancel the PO.

Also this is a non-inventory item. So, is it possible to process a return on this item?

Or will it be fine to just close this PO and make financial adjustments (as this is just a service item)

Any ideas are highly appreciated.

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Microsoft Dynamics GP

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Richard Wheeler 75,788 Moderator on at

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RE: How to cancel a PO in received status in GP

OK, so you did do a receipt and then went to cancel and you get stopped. I suppose you could do an invoice match at zero cost. No ledger entries will be created and no payable. Then you could Removed Completed POs and this PO will be gone, assuming this was the only line on the PO.
Yash.V 220 on at

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RE: How to cancel a PO in received status in GP

Hi Richard,

Thanks for the update.

Actually I have tried to perform return transactions entry, but in this window the field 'receipt' is not being populated (as there were no receipts for this non-inventory item).

Also there is a manufacturing order corresponding to this PO. And currently its status is closed. Will there be any effect on this MO when we cancel this PO?

We need to cancel this PO right now. Please advise on this.

Many Thanks.
Richard Wheeler 75,788 Moderator on at

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RE: How to cancel a PO in received status in GP

Since you have not done the invoice match there will be no credit due form the vendor. Also, since this is a non-inventory item there is no stock quantity to worry about. You could be a PO Return with Receipt. Transactions->Purchasing->Returns Transaction Entry