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Customer experience | Sales, Customer Insights,...
Suggested Answer

Views and search not showing all accounts

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Posted on by 56

Wondering if someone might be able to help.

Some users (not all) aren't able to see all accounts, when looking at the below active accounts default view (it is the same few accounts that appear for all). There are 1250 accounts in the system that I can see via advanced find. I have checked the filtering and the only filter is status active. Other accounts also don't appear when searching via the categorised search.

All users are the on the same role. I have had users clear their cache and this seemed to fix the issue for some users but not all.

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I have the same question (0)
  • Suggested answer
    Charan Raju C R Profile Picture
    7 Moderator on at

    Hi Mbentick,

    Please help clarify my queries below.

    1. Some of the users are unable to view all account records from Active Accounts view. Are they able to view them from Advanced Find without any filter?

    2. All 1250 account records are in active status in your system?

    3. What is the account read access level all users having? (user/business unit/parent-child BU/organization)

    4. Does all the users are the members of the same teams? There may be some users inheriting account read permission from team's security role while other users may not be part of those teams.

  • Mbentick Profile Picture
    56 on at

    Hi Charan,

    Thanks for your reply.

    Answers to your questions:

    1) I haven't had them try it (as they don't use advanced find) but can walk one of them through and test it out.

    2) yes all 1250 accounts are active

    3) account read access is set as Business Unit

    4) yes all members are of the same team

  • Charan Raju C R Profile Picture
    7 Moderator on at

    Thank you for your response.

    Since all the users have BU read access on account, could you also please check;

    5. Who is the owner of all these account records? (BU team or individual from the same BU all the users belongs to or others)

    6. Does all these users belongs to same BU?

  • Mbentick Profile Picture
    56 on at

    5) majority of accounts are owned by individuals a handful owned by a team (that all users in this BU belong to

    6) yes they all belong to the same BU

    we do have some users in a different BU having a similar but different problem- which is that new accounts they create aren't coming up in a search, but they have the full view list and can find them manually via the account view.

  • Mbentick Profile Picture
    56 on at

    Hi Charan,

    the users can't view accounts via advanced find either

  • Suggested answer
    Charan Raju C R Profile Picture
    7 Moderator on at

    In that case, you need to ensure that the users are having access to view those account records by verifying the security roles, accounts owning team/user, users' teams and business unit.

  • Suggested answer
    Yoshika Suzuki Profile Picture
    on at

    Can I access a record that isn't visible in the view and run the access check?
    You should be able to see the access rights to the records of the user whose records are not displayed.
    If the user can access the record, it may not be visible in the view for another reason.

  • Inogic Profile Picture
    703 on at

    Please check the security role of users who are unable to access the accounts records and make sure they have appropriate privileges of the entity.

    Also check the Business Unit of users and the Business Unit of owner of the Account records that are not being displayed to users and ensure that they have the same business unit.

    Thanks!

  • dwellsONEAL Profile Picture
    10 on at

    We had something similar, if not the same thing, happen Monday Aug 9. Some, not all, users reported that they could not see accounts in any view. And since accounts were not visible in the view, then searching did no good either. What we did find was they could go to an activity and click on the Regarding account and access the account information on the form fine, just not visible on the views. Nothing had changed on our end(I'm the only one who would have many any changes). Being that it started on a Monday, I assumed Microsoft had made a change which affected security roles. I entered a ticket with them. We don't use the out of the box security roles but have our own custom ones. I also tried clearing browser cache, but that did not make any difference on my users. Also tried Incognito/InPrivate browsing to no avail. Advanced find did not help either.

    What I did was add the out of the box Salesperson role to their profiles and they were immediately able to see accounts again (kept their custom security roles). Then copied the Salesperson role and started playing with it and assigning it to one of the users. So now on to comparing the user's custom security role and the copied Salesperson role to see which of the 500+ security settings may be the culprit..... ugh.  After adjusting some of the settings and not triggering the issue again, I decided to take the copied role away from their profile so they just had our custom role again and they can still see accounts (no change made to our custom role). So it sort of fixed itself. This was the following Monday (Aug 17), so my assumption is that Microsoft may have fixed the issue over the weekend. Although I have not received confirmation back from Microsoft as of today.

    Long story short, try adding another role to see if the user can then see the accounts.

  • Mbentick Profile Picture
    56 on at

    this seemed to work for me too, thanks alot!

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