How to set certain days as holidays in AX Payroll?

(0) Share

Report

Posted on by Community Member

I have my working calendar as a regular 40 hour week and have composed working times for the rest of the year and I see how it lets you specifically set an earning code on a given day but ONLY if you have that day set as being "Open". If you have it marked as "Closed" then it greys out the "Add" button in the earning codes below. Am I not doing this right? The end goal is so when we generate earning statements for that week that everybody has an earning statement line for that day of the "Holiday" earning code instead of their regular hourly earning code. This seems like it might be an oversight on Microsoft's side but am I just doing it wrong? God if Microsoft would just use this product to pay their own people for 2 weeks they would see all this stuff surface immediately!

*This post is locked for comments

I have the same question (0)

All responses (8)

Answers (0)

Community Member on at

Like (0)

Report

Was this reply helpful? Yes No
nunomaia 25 Moderator on at

Like (0)

Report

I'm not a payroll export, but from Help of working times form

Control - To edit details in the lower grid for the

selected date, select Open.

This field is not used to determine

whether earnings will be generated for a

specific date. Earnings are generated for

the hours in the lower grid, as long as the

value in the Efficiency in percentage

field on the line is not zero.

Earning code - A green icon in this column indicates that

an earning code for this date is already

added to the lower grid.

Typically, earning codes are assigned to

the worker's position assignment. When

earnings are generated, the default

earning code for the position is used.

If an overriding earning code is required

for a day, you can enter it in the calendar.

For example, you can assign a holiday

earning code for the paid holidays that

the company recognizes. The earning

codes that are entered in the lower grid

are used when earnings are generated for

the selected date from a schedule that is

based on this calendar.

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

Yea I completely understand all of that. My issue is, like I said in my original post, the only way it lets you do that is if you mark the day as being "Open". If it's set to "Closed" it won't let you add anything on bottom, and holidays an office is obviously going to be closed.

Was this reply helpful? Yes No
nunomaia 25 Moderator on at

Like (0)

Report

From my understanding that field is only used to control (edit / real only) of the details in the lower grid ,Select Open, edit details and afterwards change it to close.

Was this reply helpful? Yes No
Suggested answer

Ramakrishna AX HRM ... 74 on at

Like (0)

Report

Holidays can be created as SPECIAL DAYS in AX. Follow below steps to setup holidays.

1. Open "Profile Calendar" form. (HR --> Setup --> Time and attendance --> Time profiles)

2. Using COMPOSE button, Create calendar for a year.

3. For the days you want to mark as HOLIDAYS, select an absence code in "Special day" field.

4. Before selecting, you should create list of absences and map relevant absence codes to it.

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

It gives me an error message saying I have to create a Profile entry first. What are profiles? Looks like they are used for time and attendance? Do you know of any place that explains the massive amount of options that are needed to create a "profile"?

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

We're not using time and attendance, just Payroll. Every week we use the "Generate Earning Statements" function and we're trying to have it where the earning statement lines for each employee for holidays use the holiday earning code that we have so we don't have to manually change it on every employee. Is that possible?

Was this reply helpful? Yes No
Suggested answer

Ramakrishna AX HRM ... 74 on at

Like (0)

Report

If you select "Holiday" earning code as shown below, it will be applicable for all the employees (for whom this calendar is mapped) and no need to select for each employee manually.

The same is written in Microsoft's user manual shown below.

Was this reply helpful? Yes No