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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Journal Posting - Prod...
Microsoft Dynamics AX (Archived)

Journal Posting - Product Receipt and Invoice

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Posted on by Community Member

Hi all,

I have questions about journal posted in product receipt and invoice posting activities.

1. In product receipt activities when I try to post item (exp) there are other journal which are required to be posted in the voucher. as below:

Journal-Invoice.png

In this journal actually I only need to post product receipt (inventory GL) and Purchase Acrrual (Liabilities). However when I delete the GL account in the item posting configuration error message appeared when product receipt is performed.

2. In Invoice posting other journal also posted as below:

In this journal I only want to post posting supplier balance (vendor posting), and Purchase Accrual (AP). Just like the product receipt activities, when I delete the account in posting configuration error message will appeared.

My question is, could I eliminate journal which do not required without trigger error?

Is there anyone who have resolution for this?

Thanks,

M.H.

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  • Suggested answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,020 Super User 2025 Season 2 on at

    Hi M.H.,

    For product posting, in AX 2012 a two voucher strategy was introduced. In the latest version of AX 2012 R3 with CU8 the postings are still generated, but within the same voucher, so then some of these transactions can be eliminated when the posting type is the same.

    Note that you cannot eliminate postings when the posting type is different. There is big difference between the type Purchase expenditure un-invoiced and Purchase expenditure for expense. To avoid reconciliation issues I recommend to have separate main accounts for these settings.

  • Community Member Profile Picture
    Community Member on at

    Hi Andre,

    So can I confirm that this posting type are required in product receipt and invoicing activities? And I couldn't exlcude theses poting type from journal?

    Beside that, in my product receipt example there is posting type stock variance and charges. Although there isn't any variances in my transaction with the same value as the receipt value.

    Rgrds,

    M.H.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,020 Super User 2025 Season 2 on at

    Hi M.H.,

    Your conclusion is correct. To be able to group ledger transactions, the date, voucher, main account, dimenions and posting type should be the same.

    Related to the variance: Do you have the item setup with standard cost? In that case you need to activate a cost price using a costing version. If there is no cost price activated, the cost is zero and there will be a variance posted.

  • Community Member Profile Picture
    Community Member on at

    Hi Andre,

    I have already resolve for the account Charge, and Stock variance. Now only Expenses/Inventory which appeared in the product receipt along with the purchase accrual. However when I click on the subledger transaction. transaction type Purchase Expenditure Un-Invoiced, and Prucahse Expenditure for Expenses are still generated.

    Are these postings mandatory for product receipt? Or can I exclude these posting from the transaction? Because I do not planning to have these posting in the transaction product receipt although it is zero balance.

    Thanks,

    M.H.

  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,020 Super User 2025 Season 2 on at

    Hi M.H.,

    There is an option to disable postings related to product receipts in the Accounts payable parameters. You can find this on the Updates tab.

    Possibly there are still some parts of this expenditure posted, but I have not had the requirement to disable this yet. So I have not tested this.

  • Community Member Profile Picture
    Community Member on at

    Ok Andre,

    I guess I need to explore more in the set up area.

    Thanks for your answers.

    Regards,

    M.H.

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