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Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / Item quantity discrepancy
Microsoft Dynamics NAV (Archived)

Item quantity discrepancy

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Posted on by vizard77 280

Hi guys,

I would like to seek for your advise on how can I adjust the "Item Quantity".  There was a typographical error on the quantity of this specific Item and only noticed when done uploading beginning balance.

Please help guys.  Thanks in advance.

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  • vizard77 Profile Picture
    vizard77 280 on at
    RE: Item quantity discrepancy

    by the way guys, we're using Dynamics NAV 2013. thanks again

  • Aleksandar Totovic Profile Picture
    Aleksandar Totovic 16,765 on at
    RE: Item quantity discrepancy

    Where are you make error? What error exactly? I'm not sure what is a problem. Please, give us more details.

  • vizard77 Profile Picture
    vizard77 280 on at
    RE: Item quantity discrepancy

    Hi,

    We have two books that the quatity mixed up.  

    Example:

    Book 1  --> 1700 pcs

    Book 2  -->  225 pcs

    Book1 supposedly has 225pcs instead of 1700pcs and the same as Book2 have 1700pcs instead of 225pcs.

    I need to correct/adjust the quantity of this two books.  Can you guide me how to solve this problem as I am new with Dynamics NAV.

    Thanks in advance.

  • Suggested answer
    Aleksandar Totovic Profile Picture
    Aleksandar Totovic 16,765 on at
    RE: Item quantity discrepancy

    Do you use Purchase Order for this? If you use PO:

    - if you have these quantities only on order (non-posted), you only need to change these quantites

    - if you have only received (non-invoiced and these quantites on stock), you can use 'Undo Receipt' for undo receiptment on order and change quantity on this order

    - if you complete posted (receipt and invoice), you need to copy this document in Credit Memo and post it correction; after that you can make new Purchase Order.

    Conclusion is, you can change quantity without tracking only if it is not posted; if it is posted, you need to post correction, and after that correctly entry.

    If you have different case, please describe it.

  • vizard77 Profile Picture
    vizard77 280 on at
    RE: Item quantity discrepancy

    Hi,

    The entry is the beginning balance uploaded by the Microsoft Dynamics Partner through Item Journal.

    Thanks

  • Verified answer
    Aleksandar Totovic Profile Picture
    Aleksandar Totovic 16,765 on at
    RE: Item quantity discrepancy

    Only you can do is:

    1) You need to post correction through Item Journal (Negative Adjmt.):

    BOOK1 (-1.700pcs)

    BOOK2 (-225pcs)

    2) You need to post correctly entries through Item Journal, again (Positive Adjmt.):

    BOOK1 (+225pcs)

    BOOK2 (+1.700pcs)

    You cannot change quantites in Item Ledger Entry.

  • vizard77 Profile Picture
    vizard77 280 on at
    RE: Item quantity discrepancy

    Thanks Aleksandar,

    I encountered that it doesn't need to put negative sign to make negative adjustment.  Thanks again.

  • Aleksandar Totovic Profile Picture
    Aleksandar Totovic 16,765 on at
    RE: Item quantity discrepancy

    You are in right. You have not to put negative sign, when you post negative adjustment. This will be the same as positive adjustment :)

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