PCM - Use same invoice number to repost?

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Posted on by Community Member Microsoft Employee

I posted an incorrect purchase invoice. If I post a purchase credit memo to 'reverse' the transaction, can I use the same invoice number when I post the invoice again with the correct information?

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Alexander Ermakov 28,094 on at

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RE: PCM - Use same invoice number to repost?

There are two types of numbers when you post the purchase invoice.

One is internal NAV posted invoice number which I do not recommend to modify (however, you can manually roll back the last used number in the number of series to the number you want it to be, post an invoice and then change it back to what is was - thus you will have the same internal posted invoice number).

Another number is External Document No., which will be verified by NAV if there is already the same number in posted documents for this vendor at this date. This is done to prevent double posting of the same document e.g. by different people. Without modifications of functionality, you can add "." after the real number to make it posted. E.g., your External document number (vendor's invoice) is "235643-I". You can post it like "235643-I." - this would still be a valid transaction and indicate the correct number.
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Community Member Microsoft Employee on at

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RE: PCM - Use same invoice number to repost?

You can not use same Invoice Number.

You may still add dot in Vendor Invoice Number and reconcile.