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Finance | Project Operations, Human Resources, ...
Answered

Approved Flag defaults to Yes on Pending Invoice Creation

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Posted on by 72

To set up invoice approval for non receptible invoices like our utility bills we followed a very good videos and constructed the workflow as intructed.

However we are having a few problems with successfully completing.

When we load the pending invoice the approval flag by default automatically enabled

pastedimage1582794015382v1.png

Could you confirm if this approval flag relates to pending invoices?

Also the approved by and date never populates with information when the workflow confirms approval.

Can you also confirm if the Business Unit (Cost Centre) must be populated for a workflow to be successful

pastedimage1582794015382v2.png

I have the same question (0)
  • Verified answer
    André Arnaud de Calavon Profile Picture
    301,037 Super User 2025 Season 2 on at

    Hi Bennet,

    The first screenshot is too small to be able to view it correctly. However, the Approved field will be used to identify that the vendor transaction can be picked up for payments. If you disable it, the posted vendor transaction is not approved for payment.

    Besides this field, there are 2-way or 3-way matching options including workflow for the approval of the invoice itself.

    The question related to the dimension is not possible to answer. This would be depending on the setup in the ledger and your workflow configurations. Depending on the business needs you can have it mandatory or not.

  • Bennet Profile Picture
    72 on at

    Hi Andre

    Apologies for the poor image, but many thanks for answering both questions

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