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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Ledger Allocation on p...
Microsoft Dynamics AX (Archived)

Ledger Allocation on payroll allocation account for project Timesheet posted does not work

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Posted on by Community Member

Hi,

I am using Dynamics AX 2012 R3 CU10 6.3.3000.110

I configured the ledger allocation for payroll allocation account in GL. However when I post  project Timesheet the system don't create the ledger allocation was assigned to payroll allocation account.

I installed this hotfix which supposed to address this issue, but unfortunately the issue wasn't solved.

Please advise.

Note: 6.3.3000.111 is the new version number after the hotfix.

Best Regards

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I have the same question (0)
  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 303,679 Super User 2026 Season 1 on at

    Can you indicate what you exactly mean with "ledger allocation"? Do you want to move balances to other accounts during posting? Or is this just meant as saying you have setup a ledger account in the posting setup?

  • Community Member Profile Picture
    Community Member on at

    Yes I want to move balances to other accounts during posting.

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi Shafeaa,

    Can you provide more information on what you setup exactly and what you try to achieve?

    Some screen-prints would probably help.

    Did you setup a ledger allocation rule in GL and want to allocate costs to your projects based on time sheets recorded?

    Did you setup the indirect cost components in the project module and want to have indirect costs "allocated"?

    Thanks,

    Ludwig

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 303,679 Super User 2026 Season 1 on at

    If you can tell how you did setup the allocation (like Ludwig mentioned), we can try to help you further.

  • Community Member Profile Picture
    Community Member on at

    my purpose is to allocate the "payroll allocation" account balance across the salaries expenses accounts. to achieve this I design AX as following

    1-Create payroll allocation account in the main account form

    04-_2D00_labor-charges.png

    2-create the ledger allocation in the main account. (I used Department 003 and Worker 001647 Dimensions)

    0675.02.png

    3 - assign the "payroll allocation" account the project management module setup.

    03_2D00_-PayrollAllocation.png

    4- assign the project cost account that I am going to use when I consume man hours.

    04-_2D00_labor-charges.png

    5- enter and post the timesheet for worker number 001647. unfortunately the system create entry without the ledger allocation.

    10_2D00_-timesheetebtries.png

    However when I use the Project Hour Journal and enter the same details I get the expected result(check the screen shoot below ). But in my case I need to use the Timesheet not the Project Hour Journal

    09_2D00_-hour-journal.png

     

    Regards

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi,

    Seems that this is the standard behavior of AX.

    I tested your scenario and noticed that the allocation that is realized through the hour journal does only occur at the ledger level.

    You can see this by selecting your voucher resulting from the hours journal and then selecting "Transaction origin".

    As the allocation does only occur at the ledger level I would suggest that you use the GL ledger allocation rules instead. It is not quite the same as the allocation is not created automatically once the Transaction is recorded but rather on a periodic interval which can be a Minute/hour/day.

    Yet, I believe the result will be the same.

    If you think about making a system adjustment I would suggest that you take a look at the standard ledger allocation feature in GL first.

    Hope this helps,

    Ludwig

  • Community Member Profile Picture
    Community Member on at

    Thanks Ludwig.

    I totally agree that using ledger allocation rules can solve the issue, however the main concern, why the hotfix that Microsoft released to solve this issue did not do the trick.

    please check the hotfix link

    https://fix.lcs.dynamics.com/Issue/Resolved?kb=3152899&bugId=3697116&qc=f2e19aec9c72bfae033f573456ac6cf111f18cc4b26eca5737ac88081f5cd9c5

    Thank you again

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 303,679 Super User 2026 Season 1 on at

    Hi Shafeaa',

    When the hotfix was installed, did you also completed the checklist for software updates correctly? One of the steps is a compilation. When the CIL compilation is not executed or not completed without errors it might not work on the latest codebase. Also a customization in one of the related objects might overshadow the fix.

  • Community Member Profile Picture
    Community Member on at

    Hi André,

    yes we completed the checklist correctly, and there is no customization related to timesheet or ledger allocation.

    Best Regards

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 303,679 Super User 2026 Season 1 on at

    Did you test it with existing or also with new timesheets? If it is still not working, try to contact Microsoft support.

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