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Workflow button disabled for some purchase orders

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Posted on by 152

Hi All,

We have found that for few purchase orders the workflow button is  greyed out/disabled, 
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 We found that the Activate change management on the PO Header is set to No. Can this be the reason for the workflow button to be disabled.

Can anyone please help me how can we enable the workflow button for particular purchase orders.

Thanks.

  • Mohit Rampal Profile Picture
    Mohit Rampal 12,554 Super User 2024 Season 1 on at
    RE: Workflow button disabled for some purchase orders

    Purchase orders created with change management have Draft State in Approval Status field which then change to In Review after workflow is submitted and changed to Approved status if approver approves it. For PO's created before enabling change management, it goes directly to Approved state due to which they don't have workflow button. I don't think you can move it back to Draft status and happy to be corrected here.

  • nithinkumar_007 Profile Picture
    nithinkumar_007 152 on at
    RE: Workflow button disabled for some purchase orders

    Hi Mohit,

    we have enabled this parameter, but before enabling this parameters we have created some PO's for them the workflow is disabled. Can you suggest me how can we enable workflow for the PO's

    that were created before enabling the parameter.

    Thanks

  • Suggested answer
    Mohit Rampal Profile Picture
    Mohit Rampal 12,554 Super User 2024 Season 1 on at
    RE: Workflow button disabled for some purchase orders

    Hi Nithin, Change Management Parameter for Purchase orders is in Procurement and sourcing module in Procurement and sourcing parameters form

  • nithinkumar_007 Profile Picture
    nithinkumar_007 152 on at
    RE: Workflow button disabled for some purchase orders

    Hi André Arnaud de Calavon,

    Thanks for the reply.

    I am unable to find the change management parameter in AP parameters, Could you please guide me further.

  • Suggested answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 292,111 Super User 2025 Season 1 on at
    RE: Workflow button disabled for some purchase orders

    Hi Nithinkumar,

    Yes, when change management is not activated for the PO, then indeed the workflow is not activated. On the AP parameters, you can define if change management is active and if this can be overridden per vendor. On the vendor (tab Purchase order defaults, you can manage if the settings for the vendor can be overridden per purchase order.

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