PO receipt vs Registered invoice

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I have created a PO for 1000. Then created a Goods-in-Transit invoice using the Invoice Register screen, for 800.

When I use the invoice approval screen, matching/linking the PO to the invoice, I get the error: Total invoice amounts of purchase order and registered invoice are not equal.

Why does AX not post the invoice, and the variance post to the PPV account..?

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Ludwig Reinhard Microsoft Employee on at

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Hi James Solomon,

The message indicates that there is a matching error. Have you double checked the matching details and whether the quantities ordered and invoiced match?

Can you identify a price variance in the invoice matching form?

Are you aware of invoice variance setups that allow only a specific variance between the original PO and the invoiced amounts?

It would be helpful if you could share some screenprints that illustrate the issue.

Best regards,

Ludwig

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SU-22040800-0 2,459 on at

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Thanks for the response Ludwig

There is a difference between the PO amount and the invoice amount. In the event that there is a value difference, the system should post the variance to the a PurchasePriceVariance account.

It works fine when I do the following:

1. Create a PO for 1000

2. Receipt the entire PO for 1000

3. Invoice the PO at 800 (this posts the difference of 200 to the PPV account).

However, when I use the Goods-in-transit (GIT) process, it doesn't allow to post a difference.. unless I'm doing something wrong?

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Ludwig Reinhard Microsoft Employee on at

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Hi James,

With the GIT process do you mean the invoice register & invoice approval journals?

Best regards,

Ludwig

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SU-22040800-0 2,459 on at

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Hi Ludwig

Yes. PO - Invoice Register - Product Receipt - Invoice Approval Journal

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Ludwig Reinhard Microsoft Employee on at

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Hi James,

ok. I assume that after fetching the invoice register voucher you select 'functions-purchase order' in the invoice approval journal, right?

Making this selection opens the same PO invoice form that you can access directly from the PO through the invoice button.

In this form you have the match product receipt form available. Have you matched the product receipt?

The next thing you can check is the matching details form that is available in the review tab. Do you see a discrepancy here that needs approval? If so, can you approve it?

Best regards,

Ludwig

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SU-22040800-0 2,459 on at

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Thanks Ludwig

I'll give it a try, and let you know

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SU-22040800-0 2,459 on at

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Hi Ludwig

There is only one receipt that I'm trying to match the invoice against, and the system automatically links that receipt...

I tried to force match it again, manually, and it still gives an error..

Any other ideas?

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Ludwig Reinhard Microsoft Employee on at

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Hi James,

What exactly does the error message say?

Have you setup invoice validation in the AP parameters?

If so, can you increase the acceptable tolerances?

Please also check the matching policies and see if you can modify it to get this invoice posted.

Best regards,

Ludwig

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SU-22040800-0 2,459 on at

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Hi Ludwig

Sorry for the late response. I'll investigate this in the morning, and let you know.

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SU-22040800-0 2,459 on at

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hi Ludwig

here is a screen shot of the error, and some of the other screens I'm working with:

A GIT invoice for 500:

a PO for 10 @ 50 = 500, and a single receipt for 8 @ 50 = 400 :

the link to the PO - you can see that it automatically links to the receipt above:

When I post, I get the below error message :

this is my AP setup parameters:

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