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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Past purchase orders
Small and medium business | Business Central, N...
Suggested Answer

Past purchase orders

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Posted on by LF-16052033-0 526
Hello, 
 
Is there a way to print out past purchase order documents that have been fully received and invoiced?  How can I see information that was on the PO?
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Dynamics 365 Business Central
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  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 31,553 Super User 2025 Season 2 on at
    Out of the box, no. The system deletes purchase orders that are fully received and invoiced. However, you can enable archiving for purchase orders, which will archive them when printed or deleted. But keep in mind, you cannot print archived purchase orders—only view them. If you need to print them, you can restore the purchase order from the archive and then print it, or you can create a custom report to print archived purchase orders. More infomration on archiving here - Archive sales, purchase, project, and service documents - Business Central | Microsoft Learn
     
  • Suggested answer
    Inkey Solutions Profile Picture
    Inkey Solutions 2,102 on at

    In Business Central, once a purchase order is fully processed (received and invoiced), it is considered completed and is removed from the active Purchase Orders list. This is because the system assumes the process is finalized, and the details are transferred to Posted Purchase Invoices or Archived Purchase Orders. To retrieve or print old POs, archiving must be enabled; otherwise, the original document is no longer accessible for printing.

    The system will transfer the information once the document is finalized, like Quotes to Orders, and the Quotes document will be removed, or Orders to Invoices, and the Orders document will be removed. Therefore, the user will not be able to retrieve the finalized or fully processed document (Quotes/Order/Invoice) in the system if it is not archived. They only can see the Posted Document as historical data in system.

  • Gerardo Rentería García Profile Picture
    Gerardo Rentería Ga... 25,390 Most Valuable Professional on at

    Hi, good day
    I hope this can help you, and give you some hints.

    Viewing Purchase Orders after posting and received

    I Need Coffee: Episode 53 - Archive Documents in Business Central!

    Best Regards
    Gerardo

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