Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Past purchase orders
Small and medium business | Business Central, N...
Suggested answer

Past purchase orders

(1) ShareShare
ReportReport
Posted on by LF-16052033-0 224
Hello, 
 
Is there a way to print out past purchase order documents that have been fully received and invoiced?  How can I see information that was on the PO?
Categories:
Dynamics 365 Business Central
  • gdrenteria Profile Picture
    gdrenteria 13,011 Most Valuable Professional on at
    Past purchase orders

    Hi, good day
    I hope this can help you, and give you some hints.

    Viewing Purchase Orders after posting and received

    I Need Coffee: Episode 53 - Archive Documents in Business Central!

    Best Regards
    Gerardo

  • Suggested answer
    Inkey Solutions Profile Picture
    Inkey Solutions 1,807 on at
    Past purchase orders

    In Business Central, once a purchase order is fully processed (received and invoiced), it is considered completed and is removed from the active Purchase Orders list. This is because the system assumes the process is finalized, and the details are transferred to Posted Purchase Invoices or Archived Purchase Orders. To retrieve or print old POs, archiving must be enabled; otherwise, the original document is no longer accessible for printing.

    The system will transfer the information once the document is finalized, like Quotes to Orders, and the Quotes document will be removed, or Orders to Invoices, and the Orders document will be removed. Therefore, the user will not be able to retrieve the finalized or fully processed document (Quotes/Order/Invoice) in the system if it is not archived. They only can see the Posted Document as historical data in system.

  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 25,120 Super User 2024 Season 2 on at
    Past purchase orders
    Out of the box, no. The system deletes purchase orders that are fully received and invoiced. However, you can enable archiving for purchase orders, which will archive them when printed or deleted. But keep in mind, you cannot print archived purchase orders—only view them. If you need to print them, you can restore the purchase order from the archive and then print it, or you can create a custom report to print archived purchase orders. More infomration on archiving here - Archive sales, purchase, project, and service documents - Business Central | Microsoft Learn
     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Congratulations 2024 Spotlight Honorees

Kudos to all of our 2024 community stars! 🎉

Meet the Top 10 leaders for December

Congratulations to our December super stars! 🥳

Start Your Super User Journey

Join the ranks of our community heros! 🦹

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 291,703 Super User 2024 Season 2

#2
Martin Dráb Profile Picture

Martin Dráb 230,433 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans