Apart from to"Sent", when does the vendor payment journal payment status automatically change?

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Posted on by Abigail V.

Hi,

I know that the vendor payment journal payment status automatically changes to /Sent/ when you generate the payment.

But when are the other payment statuses (Received, Approved & Rejected) automatically used?

So far, I have validated that these are not workflow based and that you can manually change the payment status to those. I just want to check whether the system is able to update them automatically and when does this happen.

Thank you in advance!

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bankk 6,603 on at

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Apart from to"Sent", when does the vendor payment journal payment status automatically change?

I'm not clear on the sequence. After the journal line is changed to Sent status upon generate payment, what could trigger the status to Rejected?

If the reconciliation file has been imported AND the journal has also been posted, is there logic to automatically change any line to Rejected status, and under what conditions could that happen?

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Alireza Eshaghzadeh 14,608 Super User 2025 Season 2 on at

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Apart from to"Sent", when does the vendor payment journal payment status automatically change?

Hi Mary,

Once you create a payment file, payment status will be update to "Sent" status.

When you import payment files of bank (e.g., Pain.002 and Camt054), payment status will be updated to "Received", "Rejected", or "Approved".

Please check following blog for more info:

ISO20022 Payment in D365FO for Norway – Part 10 (Summary) – DynFOTech

There is also a separate table for payment status based on status of payment file:

ISO20022 Payment in D365FO for Norway – Part 3 (Company setup) – DynFOTech

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Hana Xue Microsoft Employee on at

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Apart from to"Sent", when does the vendor payment journal payment status automatically change?

Hi,
The payment status field does not have any link to approval, and usually displays the check status, such as the status you mentioned, such as sent, received, rejected, etc.
Only when you click the Generate Payment button to generate the payment, will the send status be automatically changed during the check.
Best Regards,
Hana

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