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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Additional invoice to ...
Microsoft Dynamics AX (Archived)

Additional invoice to an existing fixed asset item

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Posted on by Community Member

hi,

Can anyone give me some suggestion about how to add additional invoices to an existing FA item?

The additional invoices have later invoice dates than the original FA invoice (which already started its deprecation a few months ago).

We want the additional invoices to be depreciated from its own invoice dates instead of from the original FA invoice.

Can I simply link the new invoices to the existing FA number when posting the new POs?

Or do I need to do manual journals in order to update the FA sub-ledger for this item in AX?

Many thanks.

Lei

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  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Lei,

    If you receive subsequent invoices for an existing fixed asset you can simply select the existing fixed asset in the PO lines and AX will post a second acquisition transaction. This transaction will increase the fixed asset value and your next depreciation will be higher based on the remaining depreciation periods and the change in the net book value through the subsequent acquisition transaction.

    Best regards,

    Ludwig

  • Community Member Profile Picture
    Community Member on at

    Thanks very much Ludwig,

    Your reply is so quick and helpful.

    Very much appreciated it.  

    I tried your suggestion and it works.

    Since we just moved from MS Navision to AX not long ago, I noticed the following difference after I added the additional invoice:

    -In Navision, the depreciation schedule for the additional invoice was treated for the full usage life (let's say, 3 years). so it wasn't affected by the original item's deprecation schedule. The original item also still continued its own original depreciation schedule and amount even though it started deprecation 2 months earlier. In other words: even though they are linked with the same FA item number, their depreciation schedule and amount are like two complete separate FA items and doesn't affect each other.

    -In AX, the new invoice item's deprecation schedule has been shortened to match the original item's deprecation schedule as it started 2 months earlier. The full amount of the new item will now only be depreciated in 2 years and 10 months. If I change the service life now for the FA item number to reflect the second item's real starting date, it will adjust the original item's monthly deprecation amount in order to stretch the current book value into the new 3 years' service life.

    I understand it might depend on how we justify if an additional item should be added to an existing one or it should just be treated as a new item. But technically, is there any way we can make it work just as how Navision used to do? In certain situation, we might need that option.

    Many thanks.

    Lei

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello Lei,

    Unfortunately, I do not know Navision very much. Yet, what you describe sounds like additional value models that you can use with a single fixed asset.

    Probably try to setup a second value model, activate your new costs to this new value model and run a depreciation proposal. You should get two independent depreciation amounts and schedules and- if I got the Navision functionality right - should get something that you had available before in Nav.

    Best regards,

    Ludwig

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