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Service | Customer Service, Contact Center, Fie...
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Automatic Case Creation - System ignores the email if Regarding is already set - Is this a bug or by-design

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Posted on by 170

Hi, 

I was trying to configure Automatic Case Creation using the Automatic Record creation and update feature, however i've seen some weird behavior which appears to be a bug. 

I've configured the system to create cases when email direction is incoming - very straight forward. So every time an email is received a case should be created. No other option on the page is checked.

Scenario 1 : When an email is created and sent out from CRM and Regarding is not populated.

Behavior : When the email is responded to, a case is created by the system. 

Scenario 1 : When an email is created in CRM and Regarding of that email is populated with any entity record.

Behavior : When the email is responded to, a case is not created by the system. The system job runs and succeeds.

This happens regardless of what is set (Regarding or Sender) on the Customer field on the Case properties page. It looks like it just disregard this setting and tries to check the Regarding field to associate the case with an account or contact.

I was able to confirm this behavior by simply creating a workflow. If the Customer field on the case properties is set to anything else other than "Regarding", the workflow will fail with one of the following errors - 

Microsoft.Crm.CrmSecurityException: Creating Entity with an invalid parent. Entity: Incident, ReferencingAttribute:customerid

Creating Entity with an invalid parent. Entity: Incident, ReferencingAttribute:customeridDetail: 

Please specify an Account or Contact. 

Why does it disregard the dynamic value set for the Customer field and goes straight to check the regarding field? Has anyone noticed this behavior and found a workaround? 

I have the same question (0)
  • Suggested answer
    Community Member Profile Picture
    on at

    Hello,

    According to my test, the case will create even if the Regarding is populated. You can see the following screenshots:

    Email:

    6052.Email.png

    Case:

    3225.Case.png

    So I think this may be a bug on your side. You best option is to contact MS Support at here(admin.powerplatform.microsoft.com/support).

  • Suggested answer
    shil12 Profile Picture
    30 on at

    Hi shahis,

    Go through the below link. I hope this information is useful to you in learning about automatic case creation.

    Managing cases with Dynamics 365 Customer Service

    Thanks

    shilpa

    Web: https://www.dynamicslabs.io/

  • Suggested answer
    Shahis Profile Picture
    170 on at

    I found a workaround to this. I had to create a workflow to create cases instead and in the workflow i had to add an update step to update the regarding of the email and set it to the newly created case.

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