web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Microsoft Dynamics NAV (Archived) / Relationship between P...
Microsoft Dynamics NAV (Archived)

Relationship between Profiles, Roles and Permissions sets

(0) ShareShare
ReportReport
Posted on by colinkgl 268

Please pardon me, I have done some reading up on MSDN library and Roberto Stefanetti's blog post on Roles, Permissions and Profiles but I am still confused.

Question 1: Can we assign Permissions Sets to a group of users so that we do not need to configure every user one by one.

I read Roberto post which states that permissions are mapped to users by design in NAV. Permissions sets & roles aren't linked objects in NAV. This got me confused, because in all Microsoft products we have been taught the AGDLP model. That is user goes into groups and groups goes into the permission. Assuming we have 1000 users, are we going to assign permissions one by one?

 

Question 2: Does it mean that Profiles and Role are controlling what users see, permissions is what they can actually write to the database? So Profiles and Role Center are related, but permissions is independent?

Profiles

Definition: Profiles are collections of Microsoft Dynamics NAV users who share the same Role Center.

A Role Center is a home page in Microsoft Dynamics NAV for all users of a profile.

For example, the Order Processor Role Center has been configured to reflect the tasks and priorities of an order processor.

*This post is locked for comments

I have the same question (0)
  • colinkgl Profile Picture
    colinkgl 268 on at

    I like to add a point. According to MSDN how to assign users to role. While this pertain to 2009, why does it says, Microsoft Dynamics NAV 2009 provides a set of standard roles. A role is a set of permissions for a set of objects in the database. Yet in 2005, Profiles/Role are not linked to Permissions? Is there an official authoritative answer?

  • Suggested answer
    4BzSoftware Profile Picture
    4BzSoftware 6,073 on at

    Hi Colinkgl,

    I think you already read these articles:

    - Managing Permissions and Permission Sets.

    - Profiles and Role Centers.

    So:

    - A Permission Set is a set of Permissions for a set of objects (Permission Set is Role in version 2009 and earlier).

    - Profiles are collections of Microsoft Dynamics NAV users who share the same Role Center. Each Profile has to link to a Role Center page.

    - A Role Center is a type of page on which you can place different parts (User Interface).

    - There is no place to directly define relationship between Permission Sets (NAV Object Permission Background) and Profiles (User Interface). They belong to a User (a User has multiple Permission Sets and one Profile). However, they should be aligned when design according to Roles of Users. For example, we design SALESMANAGER role: Permission Sets should include Customer, Sales tables; and Profile with Role Center page should include Customer List, Sales Documents List, ...

    To handle thousand users:

    - Use PowerShell and Excel together.

    - New-NAVServerUser.

    - New-NAVServerUserPermissionSet.

  • buzzwick Profile Picture
    buzzwick 22 on at

    Khoa,

    When you say:  "For example, we design SALESMANAGER role: Permission Sets should include Customer, Sales tables..."  does that mean that Permission Sets can be assigned to Roles? Where?

    Thank you,

    David

  • Suggested answer
    Suresh Kulla Profile Picture
    Suresh Kulla 50,243 Super User 2025 Season 2 on at

    Please check this article

    www.catapulterp.com/permissions-in-nav-2016

    You can create User Group and assign permissions.

  • buzzwick Profile Picture
    buzzwick 22 on at

    Exactly! Wonderful! Thank you!

  • 4BzSoftware Profile Picture
    4BzSoftware 6,073 on at

    Cheers!

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Congratulations to the November Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > 🔒一 Microsoft Dynamics NAV (Archived)

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans