delete unwanted purchase order from system

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Posted on by Refeesh Ali

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hi,

i have lot of purcahse order for the previous year and current year which managment dont wants to keep it in the system. these po's status are eighter cancelled or released.

Kinldy advice me how can i delete these PO from the system.

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Nyalalani Jack 104 on at

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RE: delete unwanted purchase order from system

Ali,

For POs with status of NEW you can use the PO Entry window to delete them. For those with the status of RELEASED you first change their status to completed by using Edit PO window. After that you can use the REMOVE COMPLETED POs utlility.
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Community Member on at

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RE: delete unwanted purchase order from system

1. Cancel the PO document and all its line items via Edit Purchase Order

Status (Transactions>>Purchasing>Edit Purchase Order

2. Move the cancelled PO to History via via Remove Completed Purchase Order

(Microsoft Dynamics GP>>Tools>>Routines>>Purchasing>>Remove Completed

Purchase Order). You can specify the PO number in the range.

3. Purge PO from History via Remove Purchasing History (Microsoft Dynamics

GP>>Tools>>Utilities>>Purchasing>>Remove Purchasing History). You can

specify the PO number in the range.

Link:

https://community.dynamics.com/gp/f/32/t/100377.aspx
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soma 24,410 on at

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RE: delete unwanted purchase order from system

In GP side you can't delete the PO from history. You can remove from back end. But, this is not advisable and it has many risk for deleting history PO from back end.

Hope this helps!!!
naresh reddy 70 on at

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RE: delete unwanted purchase order from system

hai sir, its been late to the community but i want to know how to delete from the history also. please anyone helip me out this issue.

thanks in advance
Richard Wheeler 75,826 Moderator on at

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Re: delete unwanted purchase order from system

The status of 'New' simply means the PO has never been printed. If this is the case you simply pull up the PO under Transactions->Purchasing->Purchase Order Entry and then under Actions->Delete you can delete it as long as it is not committed to a sales order. Once you print the PO this means that it is assumed the PO has been sent to the vendor and then you must cancel it before you can remove it to history. If you have many PO's this option would be preferred as oppose to deleteing them individually.
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Re: delete unwanted purchase order from system

If the Purchase Order is NOT of status "New", you cannot delete it from system at all. you have to cancel all POs of status "Released" using Edit Purchase Orders option and then move it to history.
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Richard Wheeler 75,826 Moderator on at

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Re: delete unwanted purchase order from system

Tools->Routines->Purchasing->Remove Completed Purchase Orders

This will move all closed PO's into history. Now if you want them removed fro history that is a different story.