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ReportWhy do we post the purchase or sales entry from item journals instead of orders?
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Why do we post the purchase or sales entry from item journals instead of orders?
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Once you post the purchase and sales using item journals you do not tag any customer or vendor to the transaction.
In NAV, Customer and Vendor considered as sub ledgers. Main Account is reside in GL (I know you already know this). How we have linked it to customer and vendor is through customer and vendor posting groups which is available in the customer and vendor masters.
Since we do not tag, customer or vendor during the item journal transactions, there will not be any entry posted to customer or vendor control accounts.
This functionality only used in order to make a transaction which should not affect the payable or receivable.
In the other hand orders are created against customer or vendor and once the order is been invoiced system will post entries to respective controls accounts of customer and vendor.
That is the different in using orders and journals.
To get sales or purchase transactions in the item ledger without getting anything in the customer or vendor ledgers.
I use sales entry frequently during implementations where customers wants to migrate sales history and don't care about the details of the orders.
Okay..
There are some situations other than purchases or sales where the inventory are affected.
In such cases, item journal can be used.
For example,
1. writing off obsolete inventory
2. adding inventory which is found extra during verification.
Hi Oommen,
We can use Item journals to post sale or purchase entries. What is the reason to use item journals instead of sale or purchase order? In which conditions should we use item journals for sales or purchase entry?
Thanks,
Dinesh.
Hi MMV,
If we use the item journals to post purchase or sales, Will it affect the Payables or Receivables (respectively) account in G/L ?
Thanks,
Dinesh.
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