Pay 2 Vendors from 1 Purchase Order

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Posted on by FAC.Ansel

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Based on the searches I have done, this appears to be the opposite of what everyone is trying to do, but I want to pay 2 vendors from 1 Purchase Order.

Here's the scenario:

I have a Stocked item that I will purchase for $100

When I post the invoice, I want to pay the Invoice account on the PO $98 and I want to pay a separate vendor $2.

It looks like this would work if I could distribute the amounts, but I can't do that with a stocked product. I would like to do this without customization, so if anyone knows of something I might be able to use or something that works similarly, it would be much appreciated.

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Ludwig Reinhard Microsoft Employee on at

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Hi Ansel Slagle,

I assumed that your PO is invoiced and that you cannot separate the amount to be paid based on the PO lines is that right?

Best regards,

Ludwig

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FAC.Ansel 1,632 on at

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Ludwig,

Right now I'm trying to set up the scenario, so it isn't specific to an issue but rather trying to proactively come up with a solution. Based on what I have attempted, I can't distribute amounts on the PO Line before invoicing or even after invoicing. This appears to be because these are stocked products and cannot be changed. Unless I'm missing something.

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Ludwig Reinhard Microsoft Employee on at

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Hi Ansel,

I cannot see a standard solution available for this other than making a system adjustment.

What is actually the business scenario behind?

Maybe we can find a workaround available if you describe a bit more why this is required?!

Best regards,

Ludwig

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FAC.Ansel 1,632 on at

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Ludwig,

Thanks for the help. Here is a more in depth description of the business process I'm trying to accommodate:

In the Agricultural industry there are times that a "Check-off" or fee is paid when a commodity is sold. Typically the fee would be collected from the individual farmer, but in this case, the fee is collected from the company that the farmer sells to, but on behalf of the farmer.

For example:

PO for 100 lbs of grain for $1/lbs = $100.00 usd - Invoice Account (Fred's Farm)

After Receipt and Invoicing

-$90 goes to "Fred's Farm"

-$10 goes to "US Grains"

So, it is not like a tax or charge, because it isn't in addition to the Total invoice, but a division of the Invoice amount. Pretty sure this would be possible if this was not a stocked product, but because it is, standard functionality will not allow the distribution. Hopefully I'm wrong and there is a way to do this with standard functionality.

Thanks,

Ansel

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Ludwig Reinhard Microsoft Employee on at

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Hi Ansel,

Even though it is not a tax, couldn't you make use of the sales tax framework to get this implemented?

The recipient of the 'tax' - that is the $10 in your example - wouldn't be a tax authority but just another vendor.

You could either make use of the sales tax feature or the withholding tax functionality as a kind of workaround.

Maybe think about that and let's please wait for some other community members if they have experienced something similar and probably have an out of the box solution that I do not see.

Many thanks and best regards,

Ludwig

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FAC.Ansel 1,632 on at

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Ludwig,

Thank you for all your help. I found a way to make this work. I created an automatic Charge on the line, but made it negative. In the setup I specify the account used to pay the second vendor. This reduces the line total paid to the first vendor and pays the correct amount to the second vendor.

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