Default Timesheet and Expense category

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For the intercompany parameters:

What is the significance of Default Timesheet and Expense category in the Lending resources section. 7651.4.png

I understand the use of Default category in the 'Borrowing resources' section (used in the pending supplier invoice in the borrowing company) but not sure about the default timesheet and expense category on the Lending resources section?

The description given on technet also does not seem to be true.

Kind Regards

Sarang

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Ludwig Reinhard Microsoft Employee on at

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RE: Default Timesheet and Expense category

Hi Sarang,

Ok. Let me try to explain the use of the categories. They have a two-fold usage:

1. Let's say that you have to apply and post some sales taxes for intercompany transactions. (In my home country we have to post a 0% sales tax with a sales tax code for tax reporting and analysis purposes). Now, if you post some hours on a project in a different company, the question is where to take the item sales tax group from. In the project parameters, you can define that the item sales tax group is specified at the category level. Yet, in the company where the time sheet is posted, there is no project and no project transaction and therefore no sales tax group that can be taken from a project category. That's why we have those IC default timesheet categories.

2. The second usage relates to the indirect cost feature that allows you to post some indirect costs for projects. The indirect cost project requires that some costs are posted against a project. Yet, if there is only an intercompany project you need to specify an 'articial' Basis value that can be used. This is also realized through the default dimensions. You can test this easily in a contoso demo environment. Just enable the posting of indirect invoice % on all kind of transactions, post some hours and create an intercompany project invoice. You should see then an amount in the indirect cost components column of your IC project invoice form.

Best regards,

Ludwig

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RE: Default Timesheet and Expense category

Hi Ludwig,

Apologies but that does not answer my question. What do you mean by "If the category used in the intercompany timesheet line only exists in the project legal entity, this one will be used instead for indirect costs and item sales tax group parameters."

What do you mean by "only exists in the project legal entity"? Can you please explain with a scenario, the way i have done it in my previous reply? With an example in place, that help text will make more sense.

Thanks

Kind Regards

Sarang

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Ludwig Reinhard Microsoft Employee on at

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RE: Default Timesheet and Expense category

Hi Sarang,

Please see below the highlighted text

Does this answer your question?

Best regards,

Ludwig

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RE: Default Timesheet and Expense category

Hi Ludwig,

I created a new category in GBSI called "IC Test" and did not create the same in USSI.

Then in USSI, entered the timesheet line for a project in GBSI for category "IC Test", i was expecting that the system will post the time in USSI using the category setup in parameters. The transactions posted in GBSI will be for IC test in the 'Pending project transactions'.

However i got this error:

Kind Regards

Sarang

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RE: Default Timesheet and Expense category

Hi Ludwig,

With your answer above, let me ask the question in a different fashion.

The above screenshot is from USSI, where USSI is Lending company and the Borrowing company is GBSI.

If the user from USSI is posting an intercompany timesheet in USSI for a project in GBSI, then the user will select a timesheet category in that timesheet line. The timesheet will be posted in USSI. The transactions will appear on the project in GBSI as pending project transactions.

In this entire scenario, where does the setting of 'Default timesheet category' in USSI has played any role?

Kind Regards

Sarang

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Ludwig Reinhard Microsoft Employee on at

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RE: Default Timesheet and Expense category

Hi Sarang,

The default values will only 'jump' in if no matching category can be found in both companies.

As an example, you post on category X in Company GBSI and this category does not exist in company USSI where the employee is engaged and make his time recording.

Best regards,

Ludwig

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RE: Default Timesheet and Expense category

Hi Ludwig,

I have gone through this link. Does that mean whenever i create an intercompany timesheet and intercompany expense, the categories setup in the parameters will default on the intercompany timesheet and expense lines?

Thanks

Kind Regards

Sarang

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Ludwig Reinhard Microsoft Employee on at

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RE: Default Timesheet and Expense category

Hi Sarang,

Please see here and the following sites:

blogs.msdn.microsoft.com/.../intercompany-project-invoicing-in-ax-2012-r3-part-1

"... You also need to specify a default hour and expense category to handle cases where the two companies do not share project categories...."

Best regards,

Ludwig

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